Brough

Brough Parish Council Minutes

Please note that the most recent Minutes of the Monthly Meeting below are a Draft copy until agreed by the council at the following monthly meeting

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 8 October 2018 at 7.00pm
Venue: The Reading Room, Brough


Councillors: Cllr A. McKenzie (Chair), Cllr P Jones (Vice Chair), Cllr G Allison, Cllr S Ellwood, Cllr A Featherstone

Clerk: Andrew Bedford
Cumbria County Cllr Phil Dew and Eden District Cllr Malcolm Smith were in attendance.
Public participation: one member of the public was in attendance

The Chair welcomed Andrew Bedford to the Council as the new Parish Council Clerk

  1. Apologies for absence – Cllr Robinson (holiday) Cllr Capstick (family commitments)
  2. Minutes of the meeting of the Parish Council held on 17 September 2018 - having noted that at 4 in the Minutes the reference to Cllr Thornton should read “of CCC” rather than “of SLDC”, the Minutes were received and agreed as a true and correct record of the last meeting of the Parish Council.
  3. Matters arising from the Minutes of the last the last meeting
    (7) The Clerk informed the Meeting that he had received £150 from ACT in support of the Parish Council’s Community Emergency Plan. This would now be spent on the identified and agreed items.
    Brough Memorial Hall insurance cover is to be checked to ensure that it allows for use as set out in the Community Emergency Plan.
    The Clerk had been in touch with Great North Air Ambulance to express the Council’s willingness to be of assistance in whatever way possible. This had been noted, and appreciated by the Air Ambulance Service. A request for a donation to the Air Ambulance charity had subsequently been received and would be considered at Item 11 on the Agenda.
    (12) The Clerk is progressing the new bench for Church Brough Green. The Clerk asked for additional information about bench specifications, which was given. The bench is to be green.
    (14) The Clerk has received a report from Cumbria County Council regarding traffic calming measures on Back Lane. Average traffic speeds (15.5 mph both directions) and no incidents make traffic calming a relatively low priority. The Council will keep the situation under review and Cllr Jones will speak to concerned residents.
    (15) Cllr Jones reported that she had received further information regarding drainage issues. She has passed this on to Cumbria Highways. Cllr Dew said that he would follow up on this with CCC. Cllr. Featherstone will also check the drains.
  4. To receive declarations by elected and co-opted members of interests in respect of items on this agenda - members are invited to declare any personal or prejudicial interests relating to any item on the agenda – none.
  5. Cumbria County Council and Eden District Council councillors – Cllr Smith reported that Eden District Council had resolved to adopt the Eden Local Plan. There were no significant changes to report concerning Brough Parish. Cllr Smith also made reference to Heart of Eden and additional affordable housing. Cllr. Dew sought nominations for the position of LA school governor for Brough Primary School. He needed to be informed of interested parties by the end of Wednesday (10 October 2018). He again enquired about the impact of A66 road closures and it was said that there were lorries going down the A685 which shouldn’t be. Action needed to be taken to fine offending contractors.
    Cllr Dew reported positively on the position of care homes and medical services in the Brough area, and less positively on the management of the Appleby Horse Fair.
  6. Land at Musgrave Lane – the Clerk up-dated the meeting on progress with an application to Eden District Council’s Signature Projects Fund. The bid would fund 75% of the costs of the new recycling centre. A first draft of the grant application had been submitted, and the Clerk had met with officers from Eden District Council to discuss how the application could be strengthened. Comments will be taken on board before finalising the application by the deadline for submission (2 November 2018). The Clerk had also spoken with Charles Blackett-Ord re tender prices, the outcome of which will be reported to members at the next meeting and incorporated into the final grant application.
    It was noted that the current recycling centre is working at capacity. This indicates scope to improve further upon levels of recycling if a new fit-for-purpose recycling centre site can be developed.
  7. Tree Pruning at Church Brough – Cllr. Elwood reported on the current position. It was agreed that Cllr Allison would arrange to prune trees along the bridleway and by the school, and that an input from Cllr Robinson would be sought before considering further the pruning of trees on Church Brough green.
  8. Cumbria Easter Rally – Members discussed a draft press release calling for volunteers to support the Rally and information provided by Encounter Eden Ltd. which had run the event in 2018. The press release is a joint release with Kirkby Stephen Town Council, and was approved by Brough Parish Council. Cllr. Jones will liaise with Kirkby Stephen Town Council regarding its release. Brough Parish Council is eager to support the event in whatever way it can, but it was clearly understood that the future of the event would rely on the willingness and efforts of volunteers.
  9. Parish Plan – the Council agreed to meet in November to discuss the Parish Plan 2019/20. The meeting will be held at Swanson House at the invitation of Cllr Jones, at 7.00pm on 1st, 7, or 8 November, depending on whichever date proved the most convenient to members. The Clerk will finalise arrangements.
  10. Multi-Agency Strategic Co-ordinating Group (MASCG) Representation – following considerable discussion, and the expression of much concern regarding the management of the 2018 Appleby Horse Fair and incidents related to it, the Council agreed strongly to support Kirkby Stephen Town Council’s request for support for local settled community representation on MASCG. It was agreed that a thorough review of how the interests and concerns of the local settled community are represented, as well as those of the travelling community, should also be undertaken with a view to improving and strengthening those arrangements before the 2019 Horse Fair. Furthermore, it was agreed that greater clarity was required regarding the arrangement for securing the accountability of MASCG and its decisions. The Clerk to convey this decision to Kirkby Stephen Parish Council, other parish councils and to the Chief Executive and Deputy Chief Executive of Eden District Council.
  11. Great North Air Ambulance – The Clerk reported that a request for a donation to the air ambulance charity had been received. After careful consideration the Council felt that it was not in a position to help. Councillors appreciate and value the work of the Great North Air Ambulance Service.  However the Council receives numerous requests for support and the Council has very limited resources.  The Council remains committed to helping the Air Ambulance Service in whatever way it can, and will always encourage support for the charity among its parishioners. The Clerk will notify the charity of the Council’s decision.
  12. To note Parish Council’s observations with regard to recent planning applications:
    EDC Planning Appln 18/0766 – Mr T Sowerby, Rouge Garth, Brough – proposed side extension – Clerk to forward comment to EDC. No objection to application.
  13. To note decisions of statutory authorities with regard to recent planning applications:
    EDC Planning Appln 18/0432 – Mr G Beckwith – construction of slurry lagoon, Brough Castle Farm, Church Brough – noted.
  14. Finance:14.1 Received statements of accounts to 1st October 2018 including receipted income
    14.2 Bank reconciliations as 1st October 2018 by council representative – Cllr Jones
    14.3 Authorised payment of accounts - attached schedule
  15. Correspondence In
    15.1 Cumberland & Westmorland Herald – Parish Clerk
    15.2 Westmorland Family Community Fund
    15.3 Sustainable Communities EALC Workshop with Eden District Council
    15.4 CALC AGM
    15.5 L & S Atkinson – Upper Eden Neighbourhood Development Plan
    15.6 “Thank You” card from Christina Collis, previous Parish Clerk
  16. Noted that the next parish meeting will be held on Monday 12 November in The Reading Room (Upstairs), Main Street, Brough at 7pm.
  17. There being no further business the meeting closed at 9pm.

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 17 September 2018 at 7.00pm
Venue: The Reading Room, Brough


Councillors: Cllr A. McKenzie (Chair), Cllr P Jones (Vice Chair), Cllr G Allison, Cllr S Ellwood

Clerk: Christina Collis
County Cllr Phil Dew and Eden District Cllr Malcolm Smith were in attendance.
Public participation: none

  1. Apologies for absence – Cllr Featherstone (other work commitments), Cllr Capstick (holiday)
  2. Minutes of the meeting of the Parish Council held on 9 July 2018 - received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on this agenda - members are invited to declare any personal or prejudicial interests relating to any item on the agenda – Cllr Jones – Item 17
  4. Cumbria County Council and Eden District Council councillors –Cllr Smith advised council of the Penrith Master Plan. Cllr Dew advised that the Primary School is seeking a LA Governor and asked for nominations. Enquired if the A66 closures had caused Brough any problems – none. KS Town Council have requested local councils support them in their request for a local representative to be added to MASCG to have a say in Appleby Horse Fair decisions – support for this should be directed to Matthew Neil. Cllr Dew is to have a meeting with Cllr Thornton of South Lakeland District Council regarding residential care facilities for the elderly. A66 proposed speed restrictions being discussed.
  5. Land Asset Transfer – land at Musgrave Lane – update by Clerk – registration of land is complete. Title Deeds have been received. Mr Slee has completed laying new underground water pipe on the land and has kindly laid a parallel pipe for future use by the parish council (at a cost of £82.80) – he will supply a map to show pipe locations. The gate to the local farmer’s lane will be padlocked as it is serves no purpose at the moment. Fencing was completed to a high standard by Pennine Young Farmers – a thank you letter and £100 donation has been sent. Funding for the recycling centre is to be pursued via Eden District Council.
  6. Eden District Council Devolution of Assets – update by Clerk re Footway Lights, Jubilee Gardens, Play Area and Toilets. Brough Parish Coiuncil awaits first footway lighting maintenance payment from Eden District Council following transfer on 1st September. Clerk has advised Eden District Council that Jubilee Gardens foliage needs to be brought to a satisfactory condition, including new LED lights, before transfer can take place. EHA are to have its contactors fix damage to the path of the play area and Eden District Council need to fix play area floor before transfer. No dialogue re toilets.
  7. ‘Community Emergency Plan’ – update by clerk – accepted and has been distributed to Emergency Services and Community Emergency Co-ordinator. £150 for purchase of emergency supplies will be credited to Brough Parish Council. Air Ambulance to be contacted to offer a safe ‘landing’ area should it be needed in the future
  8. Tennis Court Litter Bin – to discuss regular emptying of bin – John Edwards has offered to empty the bin on a weekly basis – agreed.
  9. Eden District Council Community Fund – deferred application – has been resubmitted. Mr Bedford to apply for Signature Funding for whole tender amount. Meeting with Eden District Council set for 2 October.
  10. A66 Weekend Road Closures – none.
  11. RoSPA Report 2018 on MUGA – to discuss findings – signage to be erected as per report – area to be monitored.
  12. Purchase of new benches – new bench to be purchased from recycled materials for Church Brough green.
  13. Brough Primary School – to discuss Headteacher’s proposals for use of parish land at school – Mr Cooper provided proposals for use of parish land – allotment, woodland orchard, spring meadow, woodland walk. Councillors in full agreement and wished him well with ‘Healthy Schools Community Grant’ funding bid. Other ideas for the school - a new kitchen and a minibus for community use.
  14. Back Lane Traffic Calming Measures – to discuss feedback from Cumbria Highways – no word from Cumbria Highways – clerk to chase.
  15. Highway Steward Report – update – Cllr Jones – work continues re unblocking the drains at the Lycett Lane underpass.
  16. Upper Eden Community Plan – update - Cllr Jones – EDC have awarded funding for a further year.
  17. To note Parish Council’s observations with regard to recent planning applications:
    EDC Planning Appln 18/0703 – Dent/Wren – outline planning for single storey dwelling – Old Malt Shovel House – a resident commented that access must be given over this land to fill oil tanks, etc – clerk to forward comment to EDC. No objection to application.
    To note decisions of statutory authorities with regard to recent planning applications:
    EDC Planning Appln 18/0423 – Mr S Wilkinson, Ash Garth, Church Brough – crown reduce copper beech, remove two rotting cherry trees, remove one sycamore – no objection 29.06.18
    EDC Planning Appln 18/0492 – Mr T Sowerby, proposed side extension and minor alterations to plans and elevations approved under Appln 17/0943 – Mill House, Black Bull Lane, Brough – REFUSED – 29.08.18
    EDC Planning Appln 18/0498 – Mr M Brighurst, Pennine View, Church Brough – remove tall conifer tree – no objection 20.07.18
    EDC Planning Appln 18/0351 – Mr S Wilkinson - to confirm Tree Preservation Order at Ash Garth, Church Brough – 08.06.18
  18. Finance:18.1 Received statements of accounts to 6 September 2018 including receipted income
    18.2 Bank reconciliations as 6 September 2018 by council representative – Cllr Jones
    18.3 Authorised payment of accounts - attached schedule
  19. Correspondence In
    19.1 Kirkby Stephen Town Council email re MASCG local representative
    19.2 Eden District Council email re Penrith Masterplan
  20. Noted that the next parish meeting will be held on Monday 8 October in The Reading Room (Upstairs), Main Street, Brough at 7pm.
  21. There being no further business the meeting closed at 8.15pm.
    100194
    John Edwards - street cleaning
    £143.40  
    100195 Barclays Bank plc - July PAYE £73.00  
    100196 C Collis - July salary and expenses £308.23  
    100197 ico data protection fees £40.00  
    100198 Ailsa McKenzie - reimbursement for plants £72.99  
    100199 A Kirby - grass cutting £624.00  
    100200 Chofhs Youth Group - room hire £48.00  
    100201 Susan Bennett – internal audit fees £100.00  
    100202 J Pattinson – clock winding £32.00  
    100203 RoSPA annual inspection fee £79.80  
    100204 Barclays Bank plc – August/Sept PAYE £108.80  
    100205 C Collis - August/Sept salary and expenses £457.06  
           
           
           
           
      Total cheques £2087.28  

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 9 July 2018 at 7.00pm
Venue: The Reading Room, Brough


Councillors: Cllr A. McKenzie (Chair), Cllr P Jones (Vice Chair), Cllr G Allison, Cllr P Capstick, Cllr S Ellwood

Clerk: Christina Collis

County Cllr Phil Dew and Eden District Cllr Malcolm Smith were in attendance.
Public participation: three members of the public were in attendance.

Concerns were raised regarding the proposed recycling site on Musgrave Lane land and that nearby residents did not seem to know what actually was planned regarding plans/parking/tree planting etc. Was advised that these matters had been on almost every agenda since November 2013. Anyone wishing to know more could contact any councillor or the clerk. A plan of the proposed use of the land will be sent to the resident concerned and an invitation was given to all residents to attend any future meetings.

  1. Apologies for absence – Cllr Featherstone and Cllr Robinson (other work commitments)
  2. Minutes of the meeting of the Parish Council held on 11 June 2018 - received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on this agenda - members are invited to declare any personal or prejudicial interests relating to any item on the agenda – Cllr Ellwood – Item 14
  4. Cumbria County Council and Eden District Council councillors – Cllr Smith advised that following Eden District Council's Community Governance Review it was proposed that Brough and Helbeck’s parish boundaries will remain unchanged. There will be a media release regarding Eden District Council's Signature Project where funding can be obtained for village projects - £10,001 to £100K. This could maybe help with the recycling centre groundworks. Cllr Drew advised that a cultural evening has been proposed to highlight gypsy/traveller culture and that he was in dialogue with Cumbria Highways regarding ways to curtail parking on the A685 verges during the fair period. There will be a Dementia Alliance meeting at the Kings Arms, Kirkby Stephen in the near future. He expressed concerns that a doctor at the Upper Eden Medical Practice had intimated the lack of capacity when the proposed new homes are built in KS, this being after the Practice Manager had assured, only several months ago, that there was capacity.
  5. Clerk's Resignation – to discuss way forward with recruitment for new clerk – Chair read Clerk’s resignation then her letter in reply. Recruitment timeline was explained and councillors were asked if they wished to attend the interviews. Two applications had been received thus far. Comments were invited regarding current and any future applications. Interviews will be held on Monday 16th July from 2pm. and a pre-meeting was organised on Sunday 15th July at 4pm to discuss all applications. Cllr Dew thanked the Clerk for her professionalism and commitment shown whilst carrying out her duties.
  6. Land Asset Transfer – land at Musgrave Lane – signature of updated Land Registry TR1 form and discussions regarding possible agreement of one-off claim of land insurance - update regarding fencing - funding applications – TR1 signed by Chair and Clerk. Cumbria County Council £3324 funding received – for recycling. Eden District Council funding application has been deferred until September and a letter should be received asking for clarification on several points within the application. Letter from resident asking permission to replace waterpipe on land before fencing and tree planting takes place. Agreed. Cllr Allison to liaise with resident re parallel pipe for water supply to trough and allotments – to be metered at a later date. A meeting to clarity fencing needs is due on 12th July. Clerk to ask solicitor who is responsible for field boundaries. Food will be supplied for Young Farmers lunch on fencing day.
  7. Eden District Council Devolution of Assets – update by Clerk regarding Footway Lights and signature of Eden District Council/Brough Parish Council Devolution Agreement, update on Play Area maintenance to damaged entrance path and update on proposed transfer of Jubilee Gardens – Footway Lighting agreements x 2 signed by Chair, Vice Chair and Clerk, agreed electricity to be supplied by Eden District Council, but a further local quote for maintenance is to be sought. Eden District Council will be advised as soon as possible. We still await Eden Housing to inspect the damaged path leading to the play area. Letter has been received from Eden District Council's solicitor re transfer of Jubilee Gardens but it was agreed to delay acceptance until the area was maintained and light heads replaced. Clerk to advise Eden District Council and ask for site inspection.
  8. ‘Community Emergency Plan’ – update by clerk - £150 grant approved. Chofhs has advised The Reading Room is unsuitable as an emergency venue. Hellen Aitken advised that Brough’s Emergency Plan will be read at the Cumbria Resilience Meeting this week and feedback will be given.
  9. Back Lane – discussions on traffic calming – update by clerk – Dan Evans has advised that a Casualty Reduction Survey will have to be carried out. Results will be discussed by Police/Ambulance/Fire services. A group decision will be made re hazards/risks. Should take between 8-10 weeks..
  10. Proposed A66 closures September/October – clerk to update on dates and times of closure – Stephen Mason of Highways England visited Brough between 6-7pm today to give presentation to interested parties – full details of the project were explained.
  11. Cumbria County Council Project Completion Report for Grant Funding – update by Clerk – completed and sent 3/7/18.
  12. Cumbria Easter Rally – report following recent joint meeting held with Eden Encounter/Kirkby Stephen Town Council – see attached notes.
  13. Highway Steward Report – Cllr Jones – nothing to report
  14. To note Parish Council’s observations with regard to recent planning applications:
    EDC Planning Appln 18/0432 – Mr G Beckwith, Brough Castle Farm, Church Brough – construction of slurry lagoon – no objections
    EDC Planning Appln 18/0492 – Mr T Sowerby, Mill House, Black Bull Lane, Brough – proposed side extension and minor alterations to plans & elevations approved under application no 17/0943 – no objections
    EDC Planning Appln 18/0498 – Mr M Brighurst, Pennine View, Church Brough – remove tall conifer tree – no objections
    To note decisions of statutory authorities with regard to recent planning applications:
    EDC Planning Appln 18/0380 – Mrs D Beckwith – Wiend House, Church Brough – crown reduction of Yew Tree – no objection – 14/6/18
  15. Finance: 15.1 To receive statement of accounts to 2nd July 2018 including receipted income
    15.2 Bank reconciliation as 2nd July 2018 by council representative – Cllr Jones
    Authorised payment of accounts - attached schedule
  16. Correspondence In
    16.1 Advice from John Edward – he will be away this week – no bins will be emptied
    16.2 Request from Brough Methodist Church re funding application – Clerk sent letter of support on behalf of Brough Parish Council.
    16.3 Cumbria County Council advice re successful Stronger Funding Grant - £100
    16.4 Kirkby Stephen Community & Council Centre – thank you letter for annual donation
    16.5 Eden District Council Gambling Act 2005 Review of Statement of Policy
  17. To discuss possible rescheduling of the next parish meeting to Monday 17th September instead of Monday 10th September 2018 in The Reading Room (Upstairs), Main Street, Brough at 7pm - agreed
  18. There being no further business the meeting closed at 8.55pm.
    100186
    Dawn Robertson - webste maintenance
    £46.25  
    100187 Barclays Bank plc - June PAYE £73.00  
    100188 C&W Herald - clerk vacancy advertisement £158.76  
    100189 Eden Farm Supplies -fencing materials £320.52  
    100190 J T Atkinson & Sons - bench maintenance £23.12  
    100191 Brough Parish Council - Community Land Account £3324.00  
    100192 C Collis - June salary and expenses £313.45  
    100193 Chofhs Youth Group - room hire to replace chq. no. 100134 £40.00  
           
           
           
           
           
           
           
           
      Total cheques £4299.10  

 

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 11 June 2018 at 7.00pm
Venue: The Reading Room, Brough


Councillors: Cllr A. McKenzie (Chair), Cllr P Jones (Vice Chair), Cllr G Allison, Cllr P Capstick, Cllr S Ellwood, Cllr A Featherstone

Clerk: Christina Collis

County Cllr Phil Dew and Eden District Cllr Malcolm Smith were in attendance.
Public participation: two members of the public were in attendance

Concerns over the policing during Appleby Fair were raised especially the encampments on the A685. Cllr Dew is to organise post fair meetings, through MASC, to bring all concerned parties together to discuss ways in which next year’s fair can be better contained.

  1. Apologies for absence – Cllr Robinson (other work commitments)
  2. Minutes of the meeting of the Parish Council held on 14 May2018 - received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on this agenda - members are invited to declare any personal or prejudicial interests relating to any item on the Agenda – Cllr Ellwood – Item 13
  4. Cumbria County Council and Eden District Council councillors – Cllr Drew advised that Kirkby Stephen Grammar School has gained planning approval for the land it has for sale. Proceeds to be ringfenced for sports facilities. Unfortunately, funding to keep Appleby Heritage Centre has, as yet, not been achieved. Works to upgrade the A66 begin 19th June. Meetings to discuss extreme weather conditions are being held. Cllr Smith commented that the Local Plan has yet to be accepted. There will be a public meeting in Kirkby Stephen on 3rd July.
  5. EDC Devolution of Assets – update by Clerk re proposed Eden District Council maintenance fees for agreed Footway Lights and discussions re possible acceptance of Eden Distrcit Council devolution agreement update by Clerk –clerk to contact Eden District Council with view to only accepting electricity supply and charges but not the maintenance. If acceptable Brough Parish Council will sign the transfer document at its July meeting – Brough Parish Council will receive the full funding for the 1918/19 year. Agreed that two people will attend Cumbria Association of Local Councils organised training re playground maintenance, health and safety, etc and that clerk to call Eden Housing to request playground path repairs.
  6. Land Asset Transfer – land at Musgrave Lane – update re fencing and funding applications – Clerk reported Land Registry has completed registration of unregistered land so Cumbria County Council can now complete and sign transfer within next two weeks. Fencing to be done 21/22nd July. Lunch to be provided. Equipment to be ordered from Eden Farm Supplies. Agreed £100 donation to Young Farmers. Cumbria County Council funding of £3324 has been confirmed. Awaiting decisions on two other applications = £20K.
  7. ‘Community Emergency Plan’ – discussions and possible agreement re draft plan – Cllr Capstick raised concerns that the plan had been drafted without due consultation with whole council. It was explained that the clerk had only wished to have the document ready for the council to consider and it would only be accepted with council approval. After full discussions the plan was agreed. Clerk to send documents to ACTion for approval.
  8. Back Lane – discussions on traffic calming – the way forward – clerk to contact Cumbria Highways to orgnise site inspection.
  9. Black Bull Lane – Temporary Prohibition of Through Traffic Order 2018 – confirmation of dates – placed on notice boards for public’s attention.
  10. Tender for Grass cutting of Musgrave Lane Land – to review tenders and award contract – awarded to Rachel Milburn - £255
  11. Easter Classic Vehicle Rally – to confirm date of meeting with Encounter Eden and Kirkby Stephen Town Council representatives – Monday 18th June at 7.00pm to be held at Brough
  12. Highway Steward Report – Cllr Jones – nothing to report
  13. To note Parish Council’s observations with regard to recent planning applications:
    EDC Planning Appn 18/0380 – Mrs D Beckwith – Wiend House, Church Brough – crown reduction of Yew Tree – no objections
    EDC Planning Appn 18/0423 – Mr S Wilkinson – Ash Garth, Church Brough – crown reduction of Copper Beech, removal of two rotting cherry trees and one sycamore – Church Brough Conservation Area - objections
  14. Finance: 14.1 Received statement of accounts to 1st June 2018 including receipted income
    14.2 Bank reconciliation as 1st June 2018 by council representative – Cllr Jones
    14.3 Authorised payment of accounts - attached schedule
  15. Correspondence In
    15.1 – EDC Planning Appln 18/0351, Mr Wilkinson, Ash Garth, Brough Sowerby – notification of Tree Preservation Order
    15.2 – EDC Planning Appln 180432 – Mr G Beckwith, Brough Castle Farm – construction of slurry lagoon – to be discussed at next meeting – clerk to apply for extension for comments
    15.3 – Highways England re attending next parish meeting 6-7pm to explain planned A66 closures
    15.4 – Seafarers – re Royal Navy Day celebrations
  16. Noted that the next parish meeting will be held on Monday 9th July 2018 in The Reading Room (Upstairs), Main Street, Brough at 7pm.
  17. There being no further business the meeting closed at 8.50pm.
    100178
    Ailsa McKenzie - reimbursement for plants
    £74.00  
    100179 Chofhs Youth Group - holiday club fund £150.00  
    100180 KS Town Council - local links annual donation £75.00  
    100181 John Edwards - street cleaning £142.40  
    100182 Barclays Bank plc - May PAYE £73.00  
    100183 C Collis - May salary and expenses £313.45  
    100184 A Kirby - Grasscutting £780.00  
    100185 Joseph Robinson - fencing in Church Brough £200.00  
           
           
           
           
           
           
           
           
      Total cheques £1807.85  

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 14 May 2018 at 7.45pm
Venue: The Reading Room, Brough


Councillors: Cllr A. McKenzie (Chair), Cllr P Jones (Vice Chair), Cllr G Allison, Cllr P Capstick, Cllr S Ellwood, Cllr A Featherstone

Clerk: Christina Collis

County Cllr Phil Dew and Eden District Councillor Malcolm Smith were in attendance

It was reported that several gullies in Church Brough are blocked – to be reported to Highways Stewards
It was reported that the post at the underpass a Lycett Lane has been knocked over – to be repaired by resident.

  1. Apologies for absence – none
  2. Minutes of the meeting of the Parish Council held on 16 April 2018 - received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on this agenda - members are invited to declare any personal or prejudicial interests relating to any item on the Agenda – none.
  4. EDC Community Governance Review – visit by Mr Matthew Neal, Deputy Exec Director, Eden District Council – discussions regarding the proposed boundary changes for Brough and Helbeck parishes – thanks was given for the invitation. Recognised that both Brough and Helbeck wish for no change. Cllr Smith reported on behalf of Helbeck that residents were unhappy about possible precept charges. It was unanimously agreed that Brough parish did not have opinion or say on this proposed amalgamation and it was Eden District Council who had to make the final decision. Mr Neal suggested Helbeck join Stainmore as they were more ‘like’ parishes. Decision will be made in July with legal ‘Duty of Change’ in September, ready for next May’s elections.
  5. EDC Devolution of Assets – update by Clerk – no word on new contact for Footway Lighting. Mr Neal confirmed that an extension for handover to 30 September had been agreed by The Leader. Clerk commented that it was extremely frustrating that Eden District Council could not confirm if the 14 agreed lights will be kept and it was difficult for the parish to fully agree to anything until this, plus the energy prices, had been confirmed. Also funding needs to be confirmed as this is a very confusing issue at the moment. No discussions re toilets. Jubilee Gardens will need more maintenance when the contract is finally produced. The play area needs inspecting so that it can be in good order before handover. Clerk advised that Public Liability is at £10 million and that an annual survey by RoSPA and a weekly ‘fit for purpose’ check will be sufficient for insurance purposes. Clerk suggested only one adult attend the £100 and report to council. This will need to be discussed further once course details are advised by CALC; Mr Neal promised to chase all outstanding legal documentation.
  6. Audit 2017-2018 – approval and acceptance of Annual Governance and Accountability Return Part 2 and Certificate of Exemption. Confirmation of dates for Notice of Public Rights and Publication of Annual Governance & Accountability Return (Exempt Authority) – agreed and approved. All necessary documents will now be placed on notice boards and uploaded to the parish website.
  7. GDPR – General Data Protection Regulation 2018 – update by Clerk re GDPR implementation – working towards full compliance. Privacy Notice agreed and accepted and will be uploaded to website with all other necessary documents. All other documents are being worked upon.
  8. Land Asset Transfer – land at Musgrave Lane – update on funding applications – three have been made and lodged – total of £23,324 bid for. Cllr McKenzie had attended a Funding Fair but very few opportunities for funding for recycling. Cllr Allison reported the centre would have to be re-sited soon as the land was needed. Clerk to contact Eden District Council for a commitment on entrance roadworks. It was confirmed that the Young Farmers have agreed to complete the fencing.
  9. Restoration Works to Village Clock – update by Chair – no further information
  10. Easter Classic Vehicle Rally – to discuss proposed meeting with KS Town Council re next year’s event – proposed dates Monday 4th June or Monday 18th June at 7pm at Brough.
  11. Update on Upper Eden Community Plan – Cllr Jones – 180 responses so far. More questionnaires being sent to young people, farmers, business community for end June deadline. It is hoped that Eden District Council will continue funding the project.
  12. EALC - Eden Assn of Local Councils Annual Meeting – report by Cllr Jones – three funding opportunities - £100 for updating website, £150 for Emergency Fund and supplies, £1000 for Social Eating Project. Clerk to carry this forward.
  13. Brough Primary School – discussions re request to use parish land for school’s sports/recreation - agreed
  14. Dog Bins – re request for a bin on Musgrave Lane – a new bin is to be sited on Musgrave Lane – Cllr Ellwood to liaise with Eden District Council.
  15. LCR – Local Government Review – discussions re renewal of annual subscription – agreed to cancel.
  16. Highway Steward Report – Cllr Jones – agreed to send message of thanks to John Banks for speedy completion of riverside wall at The Inn
  17. To note Parish Council’s observations with regard to recent planning applications:
    EDC Planning Appln 18/0351 – Mr S Wilkinson, Ash Garth, Church Brough – fell a Yew tree to having outgrown area. No objections as long as no nesting birds are affected
  18. To note decisions of statutory authorities with regard to recent planning applications:
    EDC Planning Appln 18/0270 – Brough Methodist Chapel – new UVPC windows – EDC confirmed that permission is not required for this application under Permitted Development
    EDC Planning Appln 18/0127 – Mr A Bainbridge, Brough Fish & Chip Shop – advertisement – GRANTED – 10.04.18
    EDC Planning Appln 18/0153 – Mr and Mrs P Steadman, High Street, Brough – first floor extension – GRANTED – 20.04.18
    EDC Planning Appln 18/0181 – Mrs A Birkbeck – land opposite Castle Garth – open fronted lean-to extension – GRANTED – 01.05.18
  19. Finance: 19.1 Received statement of accounts to 5th May 2018 including receipted income
    19.2 Bank reconciliation as 5th May 2018 by council representative – Cllr Jones
    19.3 Authorised payment of accounts - attached schedule
    19.4 To discuss reviewed JNC Pay Awards for 2018-19 – noted and agreed
  20. Correspondence In
    Clerks and Councils Direct Magazine
    KS Community & Council Centre – request for funding
    Warcop Camp invitation to Liaison Meeting – Cllr Featherstone to attend
    EDC Planning Appln 18/0380to be discussed at June’s meeting
  21. Noted that the next parish meeting will be held on Monday 11th June 2018 in The Reading Room (Upstairs), Main Street, Brough at 7pm.
  22. There being no further business the meeting closed at 9.25pm.
    100169
    Chofhs Youth Group - recycling credits
    £129.84  
    100170 Brough Pre-Primary Nursery - recycling credits £129.84  
    100171 Brough School Fund £129.83  
    100172 Beacon Computers - laptop maintenance £62.50  
    100173 CALC annual subscription £225.00  
    100174 C. Collis, April 2018 salary + expenses £313.45  
    100175 Barclays Bank Plc - April PAYE £73.00  
    100176 BHIB – annual parish insurance £433.16  
    100177 Transfer to Community Land Account £7,500.00  
           
           
           
           
           
           
           
      Total cheques £8,996.62  

 

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 16 April 2018 at 7pm
Venue: The Reading Room, Brough


Councillors: Cllr A. McKenzie (Chair), Cllr P Jones (Vice Chair), Cllr S Ellwood

Clerk: Christina Collis

County Cllr Phil Dew was in attendance

Public Participation member of the public was present.

  1. Apologies for absence –Cllr Allison, Cllr Capstick (other commitments), Cllr A Featherstone (work commitments), Eden District Cllr Smith (family commitments)
  2. Minutes of the meeting of the Parish Council held on 12 March 2018 - received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on this agenda - members are invited to declare any personal or prejudicial interests relating to any item on the Agenda – none.
  4. CCC and EDC Councillors – Cllr Dew reported: Still liaising with Cumbria Highways and Police to have a ‘Road Closed’ sign securely stored at Brough to be used to deter motorists from using the Middleton road in bad weather. Grit in Brough store only for use on A66 – urging Highways England to allow residents a little in emergencies. Restorative work at the riverside near Inn at Brough started 16/4. Government has awarded more funding to repair potholes and has doubled gully cleaning funding. Astroturf funding application ongoing. All parishes still awaiting more info re EDC devolution of assets and GDPR. Concerns over CCC expenses for Appleby Fair. Concerns over low bridge at Midland Cottages when A66 traffic diverted through Kirkby Stephen.
  5. Land Asset Transfer – land at Musgrave Lane – update on proposed fencing by Young Farmers Club, the planting of woodland borders and funding applications – fencing due to be erected by Young Farmers July approx, planting in November, three funding applications have been lodged.
  6. Restoration Works to Village Clock – update – no further information available.
  7. Eden District Council Scrutiny Work Programme 2018-19 – to agree feedback comments – agreed priorities: Main areas 2) Street cleaning and collecting rubbish and recycling, 7) Growing the economy in Eden and 10) Public Toilets.
  8. Highway Steward Report – Cllr Jones – river wall currently being repaired. Thanks given to Cllr Dew for his assistance in expediting this project.
  9. Update on Upper Eden Community Plan – Cllr Jones – very pleased with consultation response. Still current.
  10. Eden District Council Community Resilience Plan – discussions and agreement on way forward – Cllrs Jones and McKenzie and Clerk to attend tomorrow’s EALC Meeting and will discuss this matter with ACTion with a view to compiling local Plan- to be distributed to Emergency Services. £150 grant to purchase emergency equipment will be applied for.
  11. GDPR – General Data Protection Regulation 2018 – update by Clerk re Data Controller, Data Processor and Data Protection Officer and Cumbria Association of Local Councils (CALC) role in GDRP implementation – CALC to provide templates to help record and administer data. Clerk aims for Brough Parish Council to be compliant by 25 May 2018. There will need to be annual GDPR audits - approx. £250
  12. To note Parish Council’s observations with regard to recent planning applications:
    EDC Planning Appln 18/0181 – Mrs A Birkbeck, Castle Garth, Brough – retrospective planning application for erection of an open fronted lean-to to the rear of an existing agricultural building – no objections
  13. Finance: 13.1 Received statement of accounts to 5th April 2018 including receipted income
    13.2 Bank reconciliation as 5th April 2018 by council representative - Cllr Jones
    13.3 Authorised payment of accounts - attached schedule
    13.4 To discuss amended budget for 2018/19 - agreed
  14. Correspondence In
    14.1 Agenda – EALC Workshop with CCC 17th April
    14.2 KS Local Links – community newsletter info
    14.3 Brough Memorial Hall Profit and Loss accounts as at 28 February 2018
    14.4 J Edwards – thank you for donation to St Michael’s Churchyard Fund
    14.5 CCC re Application to re-register Common Land at Murton, Hilton, Burton, Warcop
    14.6 LCR Magazine
  15. Noted that the next parish meeting followed by the Annual General Meeting and the parish meeting will be held on Monday, 14th May 2018 in The Reading Room (Upstairs), Main Street, Brough at 7pm.
  16. There being no further business the meeting closed at 8.30pm.
    100164
    Viking Stationery
    £77.22  
    100165 John Edwards - street cleaning £135.32  
    100166 C. Collis, March 2018 salary + expenses £267.64  
    100167 Barclays Bank Plc - March PAYE £61.40  
    100168 J Pattinson - clock winding £32.00  
           
           
           
           
           
           
           
           
           
           
           
      Total cheques £573.58  

 

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 12 March 2018 at 7pm
Venue: The Reading Room (upstairs), Brough


Councillors: Cllr A. McKenzie (Chair), Cllr P Jones (Vice Chair), Cllr G Allison, Cllr P Capstick, Cllr S Ellwood, Cllr A Featherstone, Cllr S Robinson

Clerk: Christina Collis

County Cllr Phil Dew and Eden District Cllr Malcolm Smith were in attendance

Public Participation –Three members of the public were in attendance. Queries regarding potholes in the road. Likely that major roads, rather than minor ones, will receive maintenance first.

Cllr Smith gave updated information the Community Governance Review – will be discussed within Item 6.

  1. Apologies for absence – Cllr P Capstick will be late – approx. 7.30pm
  2. Minutes of the meeting of the Parish Council held on 12 February 2018 - received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on
    this agenda
    - members are invited to declare any personal or prejudicial interests relating to any item on the Agenda – none.
  4. CCC and EDC Councillors – Cllr Smith confirmed that he would support the views of Helbeck residents re the Community Governance Review for Eden District. Cllr Dew asked if Brough was satisfied with Multi Agency reaction to recent weather conditions. It was requested that Highways be asked for a ‘Road Closed’ sign which could be used at the clock – to avert drivers attempting the Middleton in Teesdale road when A66 is closed. Grit bins were empty when most needed, but were filled quickly after being reported. A66 gate was jammed half open when A66 closed. Discussions continue with EDC re funding for the astroturf at KSGS. Ongoing discussions with the PCC to ‘uphold the law’ in rural communities.
  5. Proposed EDC Devolution of Assets –Discussions re Footway Lighting Deed of Gift of Chattels and Jubilee Gardens work pending update – no further advice received from NALC via calc re accepting devolution contracts. EDC will maintain all assets in 2018-19 but will not delay funding reductions for planned commencement 2018/19. EDC to be asked to pressure wash Jubilee Park before Easter. Cllr Smith to request EDC Chief Exec to verify up to date situation with devolution of assets.
  6. Community Governance Review for Eden District – update by clerk – meeting was thrown open by the Chair. Helbeck residents were confused as to why they hadn’t seen the consultation document, but EDC has indicated that the document had been sent to the parish. Concerns over increased Council Tax were raised. It was confirmed that should parishes amalgamate, Helbeck would have to pay towards the precept. The Clerk urged all Helbeck residents to attend the May parish meeting when two EDC representative will attend to face questions.
  7. Land Asset Transfer – land at Musgrave Lane – update on proposed fencing by YFC, the planting of woodland borders and funding applications – Clerk still awaiting length of proposed fencing to advice YFC. Woodland Trust has placed order for trees. Approx £100 needed for posts/shields etc. Funding for the recycling centre is proving difficult to find but efforts will continue to be made. £16,000 approx is available already. Clerk will contact EDC re prospective funding.
  8. Restoration Works to Village Clock – update – Chair to chase next meeting with Elaine Blackett-Ord - nothing else to report.
  9. ‘No Cold Calling Zone’ – to discuss press release following scheme’s launch on 1st March 2018 – new signs have arrived. Cllr Capstick was thanked for erecting signs on entrance roads. Cold Callers had been in Brough earlier in the day and residents were urged to call either numbers on their door stickers. Press release to The Herald asap.
  10. Highway Steward Report – Cllr Jones – residents keep using riverside path despite it being clearly marked closed. Cllr Dew to request CCC use a concrete barrier to deter this. Cllr Jones to report road sign on A685 was knocked over by lorry.
  11. Update on Upper Eden Community Plan – Cllr Jones – consultation document now available – urged everyone to complete and return – either a hard copy or online.
  12. Dog Fouling – update re Dog Bins and correspondence received – still remains a problem. Karen McSkimming to be asked to stencil paint pavement signs again. Clerk has reported missing dog bin and requested another be located on High Street.
  13. Great British Spring Clean – to discuss revised date for litter picking - revised date 24 March. Posters will be displayed. Cllr Ellwood to collect equipment from EDC. WI will be asked to help once again.
  14. To note Parish Council’s observations with regard to recent planning applications:
    EDC Planning Appln 18/0127 - Brough Fish & Chip Shop – Advertisement Consent for an illuminated sign – no objections
    EDC Planning Appln 18/0153 – Mr & Mrs P Steadman – Wayside, High Street – proposed first floor extension to rear of the property – no objections
  15. Finance: 15.1 Received statement of accounts to 5 March 2018 including receipted income
    15.2 Bank reconciliation as 5 March 2018 by council representative – Cllr Jones
    15.3 Authorised payment of accounts - attached schedule
    15.4 To discuss revised projected Reserve Fund for 2018/19 – increase of projected carry over due to underspend in current year. £500 to be added to New Projects Fund and an extra £3000 to the Musgrave Lane land development fund.
  16. Correspondence In
    16.1 Graham Clark Garden Maintenance - Quote for tree pruning
    16.2 Brough Methodist Church enclosing cheque for £204 Clock Fund – clerk sent letter of thanks
    16.3 Clerks and Councils Direct magazine
  17. Noted that the next parish meeting will be held on Monday 16 April 2018 in The Reading Room (upstairs), Main Street, Brough at 7pm.
  18. There being no further business the meeting closed at 8.45pm.
    100156
    Chofhs Youth Group
    £40.00  
    100157 Dawn Robertson - website updating £30.00  
    100158 Fat Hosting - website domain hosting and renewal £120.00  
    100159 Cancelled £0  
    100160 Brough, Warcop, Stainmore magazine The Way donation £150.00  
    100161 Brough & Stainmore PCC St Michael's Church donation £125.00  
    100162 Barclays Bank Plc - February PAYE £61.60  
    100163 C. Collis, February 2018 salary + expenses £272.66  
           
           
           
           
           
           
           
           
      Total cheques £799.26  

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 12 February 2018 at 7pm
Venue: The Reading Room (upstairs), Brough


Councillors: Cllr P Jones (Vice Chair), Cllr G Allison, Cllr P Capstick, Cllr S Ellwood, Cllr A Featherstone

Clerk: Christina Collis

Cllr Jones chaired the meeting. Cllr Malcolm Smith, EDC was in attendance

Public Participation – one resident – concerns were raised re non-residents parking on Church Brough Square car park – to be discussed in Item 13. It was confirmed that the KS to Brough cycleway is still a possibility and is on the Upper Eden Plan but it does depend on funding and the planned route being accepted. It was confirmed that the trees on Church Brough green need pruning – to be discussed in Item 15.

  1. Apologies for absence – Cllr McKenzie, Cllr Phil Dew, CCC (holidays)
  2. Minutes of the meeting of the Parish Council held on 11th December 2017 - received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on
    this agenda
    - members are invited to declare any personal or prejudicial interests relating to any item on the Agenda – none.
  4. CCC and EDC Councillors – reports/information relevant to parish council business/matters – Cllr Smith reported that it is likely that, within the EDC proposed ‘Shaping your parish for the future’ plans, Helbeck will be merged with Brough. Confirmed by clerk that this was not suggested in any part of the consultation or within the parish’s comments. Full council meeting due 15 February.
  5. Proposed EDC Devolution of Assets – Discussions re Footway Lighting Deed of Gift of Chattels and Jubilee Gardens work pending update – clerk advised that NALC has recommended that the contact should not be signed until its legal team has digested its content. Agreed. Benches and lights still have to be replaced in Jubilee Gardens but the area is tidy – clerk to contact Neil Buck for updated information. New dog bin to be ordered for corner Musgrave Lane/Oak Tree Gardens. Clerk requested permission to attend CALC H&S /Insurance training re Devolved Assets 5 April – agreed.
  6. Land Asset Transfer – land at Musgrave Lane – to discuss recycling centre tenders received, proposed fencing, planting of woodland borders and funding applications – two tenders received, clerk has contacted Young Farmers for help with fencing and this will be discussed at their next section meeting. Woodland borders are still planned for spring planting. An EDC Community Fund application is being drafted to meet the May deadline but it was agreed that more help is needed to gain funding for the recycling project. A working party was suggested.
  7. Restoration Works to Village Clock – update – no further information available.
  8. Proposed ‘No Cold Calling Zone’ – update on implementation of scheme and launch date – clerk advised we await A4 NCCZ signs - will chase Trading Standards. Launch date hopefully 1st March. Cllr Capstick to seek permission from landowner to place a sign on fence post.
  9. Easter Vehicle Rally – general discussions re new management and insurance cover – Eden Encounter is now organising the rally. £150 annual donation has been given. Clerk to confirm to EE that Brough Parish Council cannot be responsible for ‘Car Boot Sale’ insurance and written confirmation should be sent to Nanette Rigg to confirm this. Clerk to contact CCC to gain permission to use Oak Tree Gardens for the BPC stall.
  10. General Data Protection Regulation – equest by clerk to attend training evening 7 March 2018 - ageed – council was advised of new GDPR policy for 25 May 2018. Item to be placed on March agenda.
  11. Highway Steward Report – Cllr Jones – path to the rear of the Inn at Brough still fenced off – Cumbria Highways have accepted responsibility for the work – to be included in 18/19 budget. Cllr Jones read email from Walkers are Welcome urging the work to be completed asap.
  12. Archiving of Parish Council documents – update from clerk – full list of archived documents has been supplied by County Archives, Kendal. More documents are to be deposited as soon as the clerk can visit the office.
  13. Church Brough Square – resident’s concern over use of parking bays by non-residents – resident suggested a ‘Parking’ sign be attached to the brown and white tourist sign on the green and the Ice Cream Parlour and English Heritage advise parking is available at the castle on both websites. Cllr Ellwood to facilitate. Other ideas to alleviate parking issues – residents to use their garages or create off road parking on their land.
  14. Great British Spring Clean – discussions re taking part in national scheme 2-4 March – agreed. Cllr Ellwood to obtain equipment from EDC and clerk to register and advertise details in 'The Way'. Poster to be uploaded onto social media. Youth Group may be able to help too.
  15. Pruning of trees in Church Brough – discussions on way forward - an EDC tree surgeon has advised trees should either be removed or heavily pruned. Local experts to be asked to quote but digital photographs must be taken before, during and after the work and sent to EDC. Councillors thought the trees should not be removed as they are memorials to past residents of the parish.
  16. Update on Upper Eden Community Plan – Cllr Jones – councillors were shown questionnaire to be sent to 17 parishes – deadline 23 March. Cllr Jones attends various meetings and will keep council informed of updated information.
  17. Commons Act 2006 – Notices of Appns to amend Register of Common Land – Murton Fell, Hilton Fell, Burton Fell and Warcop Fell – update – should this common land be deregistered, it would give the MOD the opportunity to sell this valuable land at a later date. Agreed to object.
  18. Church Brough Parish Land – perimeter fencing - update – no grant has been applied for. Agreed boundaries must be maintained. Work to be given to local contractor.
  19. To note Parish Council’s observations with regard to recent planning applications:
    EDC Planning Appn 17/0943 – Executors of G R Metcalfe – Mill House, Black Bull Lane, Brough – conversion of barn to dwelling – GRANTED – 18/01/18
    EDC Planning Appn 17/1025 – Brough Methodist Church – proposed disabled access facilities – GRANTED – 18/01/18
  20. Finance: 20.1 Received statement of accounts to 5 February 2018 including receipted income
    20.2 Bank reconciliation as 5 February 2018 by council representative – Cllr Jones
    Authorised payment of accounts - attached schedule
  21. Correspondence In
    21.1 Kirkby Stephen Community Sports Assn – BPC to support their funding application for resurfacing of all-weather pitch at KSGS
    21.2 BPC to support Utility Priority Services Register
  22. Noted that the next parish meeting will be held on Monday 12 March 2018 in The Reading Room (upstairs), Main Street, Brough at 7pm.
  23. There being no further business the meeting closed at 8.40pm.
    100150
    Encounter Eden - annual donation to Classic Vehicle Rally
    £150.00  
    100151 Barclays plc - December 2017 PAYE £61.40  
    100152 C. Collis, December 2017 salary + expenses £267.64  
    100153 J. Edwards - street cleaning £132.35  
    100154 Barclays plc - January 2018 PAYE £61.40  
    100155 C. Collis, January 2018 salary + expenses £267.64  
           
           
           
           
           
           
           
           
           
           
      Total cheques £940.43  

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 11th December 2017 at 7pm
Venue: The Reading Room (upstairs), Brough

Attendance:
Councillors: Cllr A McKenzie (Chair), Cllr P Jones (Vice Chair), Cllr G Allison, Cllr P Capstick, Cllr S Ellwood, Cllr Robinson

Clerk: Christina Collis

Five members of the public attended

There are concerns over the closure of the footpath behind the Inn at Brough as the alternative route into the village is dark and full of potholes – to be reported to the Highway Steward. Advised that CCC/EDC has temporarily closed the path due to safety reasons. Unsure when repairs will take place. CCC is researching ownership of the land. It was confirmed by a business owner that the public toilets are essential to many businesses in the parish as they bring many travellers into the village.

  1. Apologies for absence – Cllr Phil Dew, Cllr Malcolm Smith, Cllr Andy Featherstone (owc)
  2. Minutes of the meeting of the Parish Council held on 13th November 2017 - received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on
    this agenda
    - members are invited to declare any personal or prejudicial interests relating to any item on the Agenda – none.
  4. CCC and EDC Councillors – none.
  5. Proposed EDC Devolution of Assets –Footway Lighting, Public Toilets, Jubilee Gardens and Play Area - discussions and resolutions following the’ Working Party’ meeting held on Monday 27 November 2017 – please see separate details attached – Chair explained that it is EDC who have forced this upon parishes and the councillors must decide the best way forward. After much discussion it was resolved to adopt the Public Toilets and the Play Area. Clerk to contact EDC to advise. It had been agreed to adopt Jubilee Gardens and Footway Lighting at previous meetings. It was stated that once EDC funding reduces in 2019, then ceases in 2022, the annual precept will probably have to be increased. It was agreed that EDC's projected running costs for all assets may be lower than quoted - no contractor’s fee. Residents will have to assist their parish council in the future as the upkeep and administration of assets will be time consuming. Those residents present were urged to ‘spread the word’ on how serious a matter this is and how it could affect many in the parish. A resident offered to help organise a Play Area Working Party – thanks was given – this Working Party could undertake inspection training. Various other suggestions were made i.e. a pay system for the toilets, contributions from businesses. Insurances for all assets can be underwritten by the parish council’s existing provider. It was unanimously agreed that all assets must be in pristine condition before adoption. Paul Emmerson of EDC met with councillors last week for a site
    inspection – this meeting was a positive and constructive one.
  6. Precept/Budget for 2018-19 – to set precept and budget acknowledging impact of proposed EDC’s Devolution of Assets and employees’ remuneration – agreed 2% increase for Mr Pattinson and Mr Edwards. After discussions re anticipated extra workload next year, the clerk’s hours were increased by four hours per month – 28.5 hours. Hourly rate to remain unchanged. The budget was discussed and agreed
  7. Land Asset Transfer – land at Musgrave Lane – update re transfer – finally the transfer documents have been received by Alex Birtles. Signed by the Responsible Officer and witnessed by the Chair. To be returned to Alex for him to complete the process – has taken over four years and was cause for celebration. Mr Blackett-Ord has drawn plans for the recycling centre - copy given to Jim Morgan/Ian Irwin, EDC for their acceptance. Councillors accepted the plan and the tendering process can now begin. Woodland Trust will donate trees, the Rotary Club will help plant them but stakes, etc will have to be bought by the parish council. Clerk to enquire re EDC funding. Due to the delay on the transfer of land process, EDC has given a 6-month extension to complete a Progress Report re the £4286 funding received
  8. Restoration works to Village Clock – update – Elaine Blackett-Ord is still working on project/funding.
  9. Proposed ‘No Cold Calling Zone’ – update on implementation of scheme – clerk – CHwys/Trading Standards/Police have been informed. Cllr Captstick to identify where signs can be placed to their best advantage. Clerk to advise CHwys if on their property so agreement can be gained. Clerk to order signs and door stickers from Trading Stds. Launch date to be set at future meeting.
  10. EDC’s Eden Community Governance Review – comments from the council and agreement on comments to meet deadline of 22 December 2017 – agreed current parish boundaries are acceptable
  11. Notification of external auditor appointments for the 2017/18 financial year – update on annual external auditing of parish accounts – clerk explained that from 18/19 it is no longer required that parish councils with expenditure <£25,000 need be externally audited. However, should in the future, it be felt such an audit be beneficial or spending is >£25,000, monies should be made available in the budget. More information re opting in/out will be received later in the year from the relevant authority.
  12. Highway Steward Report – Cllr Jones – continuing dialogue re closed footpath behind the Inn at Brough.
  13. Coltsfoot Common – discussions and agreement on rental fee for 2018-19 – agreed 4% increase in line with inflation.
  14. To note Parish Council’s observations with regard to recent planning applications:
    EDC Planning Appn 17/0943 – Executors of G R Metcalfe – Mill House, Black Bull Lane, Brough – conversion of barn to dwelling – no objections.
  15. Finance: 15.1 Received statement of accounts to 30 November 2017 including receipted income
    15.2 Bank reconciliation as at 30 November 2017 by council representative – Cllr Jones
    13.3 Authorised payment of accounts - attached schedule
  16. Correspondence In
    16.1 CCC Path Closure Notice – on parish notice boards
    16.2 EDC Planning Appn – 17/1025 – Methodist Chapel – to be placed on February’s agenda
    16.3 EDC Local Plan 2014-2032 Public Consultation on the Proposed further Main Modifications to be circulated to councillors
    16.4 EDC – Claire Peel Facebook message re planters – Cllr Robinson has dealt with this matter
    16.5 ACTion – Household Emergency Plan Booklets offer - declined
  17. Noted that the next parish meeting will be held on Monday 12 February 2018 in The Reading Room
    (upstairs), Main Street, Brough at 7pm.
  18. There being no further business the meeting closed at 9.20pm.
    100147
    J. Edwards - street cleaning
    £96.03  
    100148 C Collis - November salary and expenses £267.64  
    100149 Post Office Ltd - November PAYE £61.40  
           
           
           
           
           
           
           
           
           
           
           
           
           
      Total cheques £425.07  

 

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 13th November 2017 at 7pm
Venue: The Reading Room (upstairs), Brough

Attendance:
Councillors: Cllr A McKenzie (Chair), Cllr P Jones (Vice Chair), Cllr G Allison, Cllr S Ellwood, Cllr Featherstone, Cllr Robinson

Clerk: Christina Collis

County Councillor Phil Dew and Eden District Councillor Smith attended.

One member of the public attended

  1. Apologies for absence – Cllr Pauline Capstick (holiday)
  2. Minutes of the meeting of the Parish Council held on 9th October 2017 - received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on
    this agenda
    - members are invited to declare any personal or prejudicial interests relating to any item on the Agenda – Cllr Jones, Item 9.
  4. CCC and EDC Councillors – Cllr Phil Dew gave information re KS infrastructure – KSGS can take more pupils and the Medical Centre has capacity for more appointments. Bus services are increasing, but not to Brough. EDC is expected to give funding for the resurfacing of the astroturf at KSGS but haven’t committed yet. He commented on the huge amount that local authorities paid towards Appleby Horse Fair annually. The matter is under discussion.
  5. Proposed ‘No Cold Calling Zone’ – result of consultation, decision on way forward – PCSO Allinson to attend – Chair welcomed PCSO Allinson. Community in favour of NCCZ. Resolved to adopt scheme. Clerk to contact Trading Standards to discuss way forward. Should residents be made to feel uncomfortable by ‘cold callers’ they should call 101. Police very supportive of the programme.
  6. Proposed EDC Devolution of Assets – Chair welcomed Sonia Hutchinson, CALC. Agreed to adopt footway lighting as of 1 April 2018. Clerk to advise EDC. A working party is to be set up to discuss further the devolution of toilets and play area - see attached resume of agreed way forward.
  7. Land Asset Transfer – land at Musgrave Lane – update re transfer – following two suggested alterations be made to the transfer documents, the parish council’s solicitor is hopeful that a full transfer will be completed by 1st January 2018. Preparations for the woodland border continue.
  8. Restoration works to Village Clock –update – Elaine Blackett-Ord is to provide figures for the budget/information of benefits to the community. Further information is being researched re the history of the clock.
  9. Upper Eden Community Interest Company – to elect parish council representative and discuss possible future funding to the company – Cllrs Jones and McKenzie elected. Resolved to donate £100 p.a. to the company. The suggestion of a cycleway between KS and Brough was again agreed upon. Cllr Dew is supportive.
  10. Proposed Parish Plan 2018-19 – to discuss and accept proposed plan – agreed – to be placed in The Way in February 2018.
  11. Parliamentary Boundary Commission – Consultation on Constituency Boundaries in the North West – Revised Proposals – discussions and agreement on feedback – deadline 11 December 2017 – no objections.
  12. Highway Steward Report – Cllr Jones – the condition of the river wall behind the Inn at Brough continues to deteriorate. EDC Building Control and Highways are aware. Cllr Jones will continue to enquire when the path will be made safe. New Brown and White tourist signs will be erected before the end of this financial year. The fence at the Hammerhead needs maintenance – it was agreed this is the property of the parish council.
  13. Finance: 13.1 Received statement of accounts to 2 November 2017 including receipted income
    13.2 Bank reconciliation as at 2 November 2017 by council representative – Cllr Jones
    13.3 Authorised payment of accounts - attached schedule
    13.4 Proposed budget for 2018-19 – suggested 4% precept increase – amendments made - to be agreed at next meeting
    13.5 VAT Refund 1st April – 31st October 2017 - £521.38
  14. Correspondence In
    14.1 The Pension Regulator – minimum pension contributions information
    14.2 CALC AGM Notice of AGM
    14.3 EALC AGM agenda - Cllrs McKenzie and Jones to attend
    14.4 EDC – Proposed Food and Farming Local Development Order information
    14.5 Colin Smith – email re tree on his land – clerk to contact Mr Smith
    14.6 PCC Cumbria – consultation of Council Tax Precept Level to cover policing – councillors and residents to respond individually
    14.7 NALC briefing re ICO payment of fees
    14.8 NALC briefings re Data Processing – to be circulated
    14.9 Clerks and Councils Direct magazine – to be circulated
    14.10 LCR magazine- to be circulated
  15. Noted that the next parish meeting will be held on Monday 11 December 2017 in The Reading Room
    (upstairs), Main Street, Brough at 7pm.
  16. There being no further business the meeting closed at 9.40pm.
    100140
    A Kirby grass cutting
    £624.00  
    100141 Post Office Ltd - PAYE October 2017 £61.40  
    100142 C Collis - October salary and expenses £272.86  

    100143

    Brough School Fund recycling credits £127.21  
    100144 Chofhs Youth Group recycling credits £127.21  
    100145 Brough Pre-primary Nursery School recycling credits £127.21  
    100146 Brough Football Club - pitch maintenance £200.00  
           
           
           
           
           
           
           
           
           
      Total cheques £1539.89  

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 9th October 2017 at 7pm
Venue: The Reading Room (upstairs), Brough

Attendance:
Councillors: Cllr A McKenzie (Chair), Cllr P Jones (Vice Chair), Cllr G Allison, Cllr S Ellwood

County Councillor Phil Dew

  1. Apologies for absence – Cllr Featherstone (other work commitments), Cllr Robinson (personal), Cllr Capstick (no reason given), Christina Collis, Clerk (other work commitments)
  2. Minutes of the meeting of the Parish Council held on 11th September 2017 - received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on
    this agenda
    - members are invited to declare any personal or prejudicial interests relating to any item on the Agenda – none
  4. CCC and EDC Councillors –Cllr Phil Dew gave information on new Western Dales bus service starting 10 October from KS to Kendal. Reported that the Eden Local Committee debated total cost of Appleby Fair (£230,000). Overspend of £48,000 when other local amenities need extra funding to remain operational. Reported KSGS had been awarded ‘good’ in recent OFSTED report. Chofh’s Youth Group had been awarded £5000 from the ‘Nought to19’ fund). EDC proposed devolution of services causes concern, not thought out properly – needs much more consideration. (Please see attached further information written by Chair).
  5. Land Asset Transfer – perimeter and wildflower planting was discussed plus having own tree nursery. Perhaps road scrapings could be used for hardcore. Update from solicitor – only a couple of small points to be queried and amended on CCC documentation so, hopefully, transfer can be completed before the end of the year. Solicitor will keep council updated.
  6. Restoration works to Village Clock – no update as yet from Blackett-Ord. Cllrs Jones and McKenzie and Clerk to meet with Lois Wiseman 17 October to attempt Heritage Lottery Fund bid. Monies from Christmas Tree Festival are to be donated to the fund. It was noted that KSPS was particularly successful in gaining funding and perhaps Brough could adopt the same approach.
  7. External Audit Report and Certificate 2016-2017 – the annual return and Issues Arising Report were presented to the parish council – necessary amendments explained – approved and accepted. The ‘Notice of Conclusion’ posted on both parish notice boards.
  8. EDC Devolution and Transfer of Assets including Jubilee Gardens – council divided on next steps. It was suggested CALC be contacted initially to glean as much information as possible before contact with EDC and the arrangement of a public meeting. Clerk to arrange CALC contact to attend next meeting.
  9. No Cold Caller Scheme – Trading Standards initiative – Chair explained up to date position re introduction of scheme. PCSO Allinson did not attend. Following consultation documents being included in The Way, 20 households thus far are for the scheme and one against. Deadline 31 October. Subject to be on November’s meeting.
  10. EDC Call for Sites: Strategic Housing Land Availability Assessment and Brownfield Land Register – discussions and response – all sites in Brough have already been identified and it was agreed that whatever is said it will probably be ignored. Clerk to reply to consultation.
  11. Parish Plan 2018-19 – confirmed date/venue of annual parish plan meeting – Monday 16 October at
    Swanson House. Copy to be sent to Cllr Dew.
  12. Highway Steward Report – Cllr Jones – potholes have been filled in Back Lane to an acceptable quality. Ownership of the Inn at Brough boundary on river is in question. Darren Russell from Building Control is dealing with this. If the retaining wall deteriorates further the path will have to be closed. Highway Steward is to be contacted to gauge deterioration.
  13. Finance: 13.1 Received statement of accounts to 29 September 2017 including receipted income
    13.2 Bank reconciliation as 29 September 2017 by council representative - Cllr Jones Authorised payment of accounts - attached schedule
  14. Correspondence In
    14.1 CALC info re AGM circulated – no one available to attend – clerk to RSVP
    14.2 Royal Air Force Centenary Celebrations – it was suggested that a flower bed/box be planted in red, white and blue
  15. Noted that the next parish meeting will be held on Monday 13 November 2017 in The Reading Room
    (upstairs), Main Street, Brough at 7pm.
    100130
    J Edwards - street cleaning
    £157.14  
    100131 BDO LLP external audit fees £156.00  
    100132 J Pattinson - clock winding £32.00  

    100133

    Viking Stationery £142.69  
    100134 Chofhs Youth Group - room hire £40.00  
    100135 C Collis - September salary and expenses £272.86  
    100136 Post Office Ltd - PAYE September 2017 £61.40  
    100137 Dawn Robertson - website uploads £30.00  
    100138 BPC Community Land account £100.00  
    100139 grass for hay £200.00  
           
           
           
           
           
           
      Total cheques £1192.09  

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 11th September 2017 at 7pm
Venue: The Reading Room (upstairs), Brough

Attendance:
Councillors: Cllr A McKenzie (Chair), Cllr P Jones (Vice Chair), Cllr G Allison, Cllr P Capstick, Cllr S Ellwood

Clerk: Christina Collis

One member of the public attended.

County Councillor Phil Dew and District Councillor Malcolm Smith attended.

  1. Apologies for absence –Cllrs Featherstone and Robinson (other work commitments)
  2. Minutes of the meeting of the Parish Council held on 10th July 2017 - received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on
    this agenda
    - members are invited to declare any personal or prejudicial interests relating to any item on the Agenda – none
  4. CCC and EDC Councillors – Cllr Phil Dew reported that KS recycling centre is not closing. Re the Eden Local Plan he felt that even though town and parish councils had been asked to comment they had been ignored. Cllr Smith confirmed he would contribute to Item 11 of the agenda.
  5. Land Asset Transfer – It was confirmed that CCC will allow the planting of a woodland border before the final transfer of land. Alex Birtles confirmed that CCC have not started the process of registering the small plot of land which remains unregistered – it wishes BPC to do this. He recommends the transfer be expedited so that projects can commence and full registration be sought at leisure. CCC must agree to its future co-operation with the Land Registry. Resolved that this advice be taken. Clerk to advise solicitor. Resolved for clerk to request Blackett-Ord to commence plans for recycling area – cost £1200 plus VAT (redeemable).
  6. Restoration works to Village Clock – update – Blackett-Ord have produced a ‘Condition Survey and Report’ at a cost of £450 + VAT (redeemable). Clerk to advise company to expedite the project. Cllrs McKenzie and Jones to liaise with company.
  7. A66 Brown and White Tourist Signs – due to the lack of funding this project will not go ahead.
  8. A685 Brown and White Tourist Signs – update on signs and installation date – Cumbria Highways have confirmed the signs should be installed by the end of September.
  9. No Cold Caller Zone Scheme – update on information given to residents via The Way Magazine – clerk advised that information had been included in the August edition. Further information and a ‘voting sheet’ would be in the October edition – closing date 31st. Item to be on November agenda.
  10. The Way Magazine – information re change of editor – Colin Edney is now the editor – letter of thanks has been sent to Marion Baldwin.
  11. EDC Devolution and Transfer of Assets incl Jubilee Gardens –to discuss recent letter received from Jane Langston EDC and update re EDC works to Jubilee Gardens before devolution to the parish council – it was agreed to request CALC to obtain actual annual running costs for future suggested devolved assets from EDC - footway lighting, the play area, public toilets. A public meeting is to be arranged when an EDC Senior Officer will be invited to attend. EDC has reported the new pathway in Jubilee Gardens should be laid w/c 18th September.
  12. Eden District Council – discussions re ‘Volunteer Awards’ nomination – two nominations – names to be sent to EDC
  13. A563 Bus Route – update on revised scheduled service between Appleby and Penrith – disappointed that Brough isn’t included in the new service – it was deemed as financially unviable by the contractors. It was reported that the volunteer driver service is still under-used despite advertising.
  14. Future Receipt of Electronic EDC Planning Applications – explanation by clerk – all plans will be sent via email now and, if any member of the public requires sight, documents can be shown with the EDC provided projector which will be stored in the Clerk’s office.
  15. PCC and Cumbria Constabulary Annual Public Consultation Survey – discussions for completion – Cllr Ellwood volunteered to complete the survey on behalf of the council.
  16. Highway Steward Report – Cllr Jones – Back Lane to be resurfaced, A685 signs should be installed before end September, slip drain at Pump Square needs replacing, wall near river still causes concern.
  17. Finance: 17.1 Received statement of accounts to 4th September 2017 including receipted income
    17.2 Bank reconciliation as 4th September 2017 by council representative – Cllr Jones
    17.3 Authorised payment of accounts - attached schedule
  18. Correspondence In
    18.1 Western Dales Bus Timetable – clerk to enquire whether service can be extended to include Brough
    18.2 BHIB letter advising change of insurance details – June 2018
    18.3 Highways England – re A66 Dualling – confirmation of BPC as a stakeholder
    18.4 KS Community & Council centre – thank you for annual donation
  19. Noted that the next parish meeting will be held on Monday 9 October 2017 in The Reading Room
    (upstairs), Main Street, Brough at 7pm.
  20. There being no further business the meeting ended at 8.40pm 

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 10th July 2017 at 7pm
Venue: The Reading Room (upstairs), Brough

Attendance:
Councillors: Cllr A McKenzie (Chair), Cllr P Jones (Vice Chair), Cllr G Allison, Cllr P Capstick, Cllr S Ellwood

Clerk: Christina Collis

One member of the public attended and commented that vehicles parked at Castle Park were obstructing the pavement. A councillor will take a photo and report incident.

County Councillor Phil Dew and Eden Councillor Malcolm Smith attended.

  1. Apologies for absence –Cllrs Featherstone and Robinson (other work commitments)
  2. Minutes of the meeting of the Parish Council held on 12th June 2017 - received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on
    this agenda
    - members are invited to declare any personal or prejudicial interests relating to any item on the Agenda – none
  4. CCC and EDC Councillors –Cllr Phil Dew confirmed that, following his meeting with the Practice Manager of the Upper Eden Medical Centre, no further cuts to Brough surgery hours are planned. Cllr Smith reported that the devolution of assets would be discussed at EDCs full meeting on the 13th July
  5. Land Asset Transfer – land at Musgrave Lane – update re transfer – clerk reported that the PCC bid had been successful £2500. The tender for the grass had been awarded to R Milburn - £200. Chair reported that Mr Blackett-
    Ord has agreed to draw up more detailed plans for the land, especially the recycling area.
  6. Restoration works to Village Clock – update – Chair reported that Elaine Blackett-Ord is willing to administer the project which could take up to two years – grant application, community involvement, quotes etc.
  7. Proposed footbridge repair – near football pitch – discussions on work required – Cllr Featherstone has offered to carry out work – agreed.
  8. A66 Brown and White Tourist Signs – to discuss quotes received – agreed prohibitive within precept. Clerk to contact business proprietor who requested update of signage to enquire if he was willing to contribute to costs. Also agreed for clerk to contact CCC re update on new A685 signs.
  9. No Cold Caller Zone Scheme – Trading Standards initiative – discussions re application – agreed clerk to commence process with article in The Way in readiness for public consultation in September.
  10. Transparency Funding – Clerk confirmed successful 2017-2018 funding bid of £228.62
  11. ACTion – Household Emergency Planning – information and distribution of leaflets – agreed unnecessary in Brough.
  12. Eden District Council – discussions re ‘Volunteer Awards’ nomination – agreed - on September agenda
  13. Purchase of new Union Flag – discussions re purchase due to poor condition of current flag – agreed for Cllr Featherstone to order new flag.
  14. BBC Radio Cumbria – request for news items in and around Brough – agreed – Plans for Clock Restoration, Land Transfer, New Flag – clerk to advise BBC
  15. To note Parish Council’s observations with regard to recent planning applications:
    EDC Planning Appn 17/0501 – A J Jackson Properties Ltd – variation of conditions (plans compliance) for the
    relocation of affordable units and creation of additional open space attached to approval 14/0305 on site with original consent 14/0305 – site adj Castle Park, Brough – no objection but it was noted that the original plans were for 6 detached houses, not 12 semi detached affordable houses. Comment should be made to this effect.
  16. Finance: 16.1 Received statement of accounts to 30 June 2017 including receipted income
    16.2 Bank reconciliation as of 30 June 2017 by council representative – Cllr Jones
    16.3 Authorised payment of accounts - attached schedule
    Received amendment to 2017-18 budget
  17. Correspondence In
    Thank you email from J Edwards – recycling and Holiday Club monies
    Funding info from YDNP and Friends of the Lake District
    Info from tripartite meeting – NCCZ, Mind, Social Isolation
    Clerks & Councils Direct Magazine
    Details re EDC/ACTion meetings at KS, Penrith, Skelton, Appleby, Alston
    Invitation from RBL for Brough conference – Cllr Capstick – provisionally attend
    EDC-provided projector ready for collection – Cllr McKenzie
  18. Noted that the next parish meeting will be held on Monday 11 September 2017 in The Reading Room
    (upstairs), Main Street, Brough at 7pm.
  19. There being no further business the meeting ended at 8.45pm 
    100112
    Cancelled Cheque
    £0  
    100113 Kirkby Stephen Town Council - annual donation £75.00  
    100114 I.C.O. - annual subscription £35.00  

    100115

    G Allison - reimbursement for gate padlocks £122.44  
    100116 C Collis - June salary and expenses £293.74  
    100117 Post Office Ltd - PAYE June 2017 £61.40  
           
           
           
           
           
           
           
           
           
           
      Total cheques £587.58  
     

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 12th June 2017 at 7pm
Venue: The Reading Room (upstairs), Brough

Attendance:
Councillors: Cllr A McKenzie, Cllr G. Allison, Cllr S Ellwood, Cllr S Robinson

Clerk: Christina Collis

No public participation

County Councillor Phil Dew and Eden Councillor Malcolm Smith attended.

  1. Apologies for absence – Cllrs Featherstone and Jones (other work commitments) Cllr Capstick (unwell)
  2. Minutes of the meeting of the Parish Council held on 8th May 2017 - received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on
    this agenda
    - members are invited to declare any personal or prejudicial interests relating to any item on the Agenda – none
  4. CCC and EDC Councillors – Cllr Phil Dew enquired if there had been any problems with Appleby Fair (none), had
    the council any comments on the proposed KS-Brough Cycleway (in support of, but CCC have been unable to finance it). Cllr Smith had nothing to report.
  5. Land Asset Transfer – land at Musgrave Lane –update re transfer – clerk reported CCC were currently seeking
    registration of all land and would advise as soon as this is done. CCC has agreed grass can be mowed and
    sold. Any monies made can be kept by BPC for the development of the land. Clerk to compile tender. Chair to
    contact Mr Blackett-Ord to enquire if he could assist with drawing up exact plans for recycling centre foundations.
    Clerk to contact Friends of the Lake District re EIG grants
  6. Restoration works to Village Clock – update on quotes for necessary works – following site inspection by Cumbria
    Clock Co it was agreed for Chair to contact Mr Blackett-Ord to enquire if he would consider becoming the project
    manager – July meeting
  7. Jubilee Gardens – update on devolution of gardens to parish council – work slowly being completed by EDC – its
    legal dept will advise once ready for devolution of land.
  8. Annual Audit 2016-2017 – approved and agreed - Internal Control, Annual Governance Statement and Statement
    of Accounts
  9. Transparency Funding – confirmation of 2017-2018 funding application made to nalc – nalc have queried internet
    connection bid and clerk in dialogue with calc to reiterate that if clerk did not have a personal internet connection the council would not be able to adhere to the code re uploading necessary documents therefore some funding should be offered to sustain this connection.
  10. Upper Eden Medical Practice – Brough – to discuss recent reduction in opening hours – it was agreed the Clerk
    write to the UEMC to express concerns that the centre’s opening hours have, again, been reduced and to seek
    confirmation that the surgery remains open. This is particularly important as there is no bus service between
    Brough and KS.
  11. Commons Act 2006 Schedule 3 – Notices of Applications to amend the Registers of Common Land
    to record an historic event – applicant The Secretary of State for Defence
    – further discussions and comments
    following additional information received after the May parish meeting – resolved to object – sent 20 May 2017.
  12. Bus Shelter Cleaning – current requirements since loss of scheduled services – due to the loss of scheduled bus services, Mr Ingham has retired from his cleaning duties – end May. He is to receive a final pro-rata payment together with a thank you letter for his valued service in the past. John Edwards will include shelter cleaning in his round.
  13. Purchase of new Union Flag – discussions re purchase due to poor condition of current flag – prices to be sought
    – on July agenda.
  14. Footway Lighting – update on new primary school light – delivery and installation – the light has been delivered,
    Paul Holmes is to be contacted re installation.
  15. BBC Radio Cumbria – request for news items in and around Brough – to be discussed at July’s meeting.
  16. Finance:
    16.1 Received statement of accounts to 1st June 2017 including receipted income
    16.2 Bank reconciliation as of 1st June 2017 by council representative – Cllr McKenzie
    16.3 Authorised payment of accounts - attached schedule
    16.4 Update on parish council’s request for Barclays telephone banking service – this service is now complete – Cllr Allison declined this service so clerk to retain his cards/PIN number securely.
  17. Correspondence In
    17.1 KSLLC – information on Calor Community Fund voting
    17.2 Seafarers’ Assn – Merchant Navy Day information
    17.3 Cumbria Police – PCSO Janet Allison - re parking on Main Street
    17.4 CCC – info re Queen’s Award for Voluntary Service
    17.5 calc Satisfaction Survey 2017 information
    17.6 calc – confirmation that planning applications will now be sent online with an offer of a projector supplied by EDC, should it be agreed
  18. Noted that the date of the next parish meeting will be held on Monday 10th July at 7.00pm in the Reading
    Room (upstairs), Main Street, Brough, at 7pm. There being no further business the meeting closed at 8.30pm
    100102
    Chofhs Youth Group - recycling credits
    £138.38  
    100103
    Brough Pre-School Nursery - recycling credits £138.38  
    100104
    Brough School Fund - reycling credits (see note attached) £415.93  
    100105
    Chofhs Youth Group - room hire £30.00  
    100106
    J Edwards street cleaning £130.95  
    100107
    Chofhs Youth Group - Brough Holiday Club £150.00  
    100108
    Cerebrus Printing newsletter £185.00  
    100109
    Post Office Ltd - PAYE May 2017 £61.40  
    100110
    C Collis - May salary and expenses £267.64  
    100111
    A Kirby - grasscutting £780.00  
           
           
      Total cheques £2,297.68  

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 8th May 2017 at 7pm
Venue: The Reading Room (upstairs), Brough

Attendance:
Councillors: Cllr A McKenzie (Chair) Cllr P Jones (Vice Chair), Cllr S Ellwood, Cllr Featherstone

Clerk: Christina Collis

One member of the public was present plus County Councillor Phil Dew and Eden Councillor Malcolm Smith. Public participation – no comments.

  1. Apologies for absence – Cllr Allison and Cllr Capstick (holiday), Cllr Robinson (personal reasons)
  2. Minutes of the meeting of the Parish Council held on 10th April 2017 - received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on
    this agenda
    - members are invited to declare any personal or prejudicial interests relating to any item on the Agenda – none
  4. CCC and EDC Councillors –Cllr Phil Dew reported he was glad to have been elected and that his
    vision was to help all people. Main interests – Health/Adult Social Care, Children/Youth work. All constituents
    should feel free to contact him any time. Cllr Smith reported that the EDC Annual Meeting is due to be held on 11th May when a new committee will be formed.
  5. Land Asset Transfer – land at Musgrave Lane – update re transfer – clerk reported that there appears to
    be an unregistered section of land on the plans – in the hands of solicitor and CCC legal dept. New bank
    account has been opened – ‘Community Land Account’. Cllr Jones to contact Mr Baldwin re quotes for ground works and to update on water supply to buildings adjacent to land once received from EDC
  6. Restoration works to Village Clock – update on quotes for necessary works – email received from
    Clock Company seeking further info. Site meeting to be arranged. Cllr Jones adv that Heritage Lottery would not consider awarding funds to such projects unless there had been lots of local, historical, educational events planned. Sarah to research whether such events could be organised. On June agenda.
  7. Jubilee Gardens – update on devolution of gardens to parish council – work slowly being completed by EDC – its legal dept will advise once ready for devolution of land.
  8. Eden Local Plan – revised housing allocations for Brough –update following recent examination hearings – clerk confirmed parish council’s response to inspector reiterating lack of public transport.
  9. Parish Land at Church Brough – fencing – quotes and funding are currently being sought for this project -
    £3000 – could include fencing, picnic benches etc to make up amount. Cllr Featherstone agreed to post and
    tape the area to avoid it being used for grazing. Agreed to await funding application results before a more
    permanent fence is erected.
  10. EDC arboriculturist report on condition of several trees – Cllr Featherstone to keep surveying horse
    chestnut tree and to look at larch tree before any fencing erected on site.
  11. Commons Act 2006 Schedule 3 – Notices of Applications to amend the Registers of Common Land
    to record an historic event – applicant The Secretary of State for Defence
    – discussions and comments
    for deadline of 22nd May 2017 – it was reported that farmers had been compensated for relinquishing their rights to graze on this land – clerk to complete consultation.
  12. Musgrave Lane Bridge – to discuss repair of bent gatepost – Cllr Featherstone + 2 helpers to repair post
  13. Finance:
    13.1 Received statement of accounts to 2nd May 2017 including receipted income
    13.2 Bank reconciliation as of 2nd May 2017 by council representative – Cllr Jones
    13.3 Authorised payment of accounts - attached schedule
  14. Correspondence In
    14.1 NALC letter – Putting Communities in Control – to be circulated
    14.2 email from resident re double parking top end of Main Street – resident has been advised to note car reg
    and report to 101 for incidents to be logged.
    14.3 EDC recycling credits letter
    14.4 Eden Tripartate meeting invitation for Tues 20th June
    14.5 email from Rachel Milburn, Chofhs re adopting planters and confirmation of their annual funding
    14.6 CCC notification of Appleby Horse Fair Meeting at Appleby Monday 22 May
  15. Noted that the date of the next parish meeting will be held on Monday 12th June at 7.00pm in the Reading
    Room (upstairs), Main Street, Brough, at 7pm. There being no further business the meeting closed at 8.45pm
    100098
    CALC-LCR Review and CALC membership
    £197.54  
    100099 AON UK Ltd - annual insurance £481.29  
    100100 Post Office Ltd - April PAYE £61.40  

    100101

    C Collis - April salary + expenses £267.64  
           
           
           
           
           
           
           
           
      Total cheques £1007.87  

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 10th April 2017 at 7pm
Venue: The Reading Room, Brough

Attendance:
Councillors: Cllr A McKenzie (Chair) Cllr P Jones (Vice Chair), Cllr G Allison, Cllr Capstick, Cllr S Ellwood, Cllr Featherstone

It was agreed that, in the Clerk’s absence, Cllr Capstick would take the minutes.

Public participation – one – no comments. County Cllr Libby Bateman was in attendance. Cllr Bateman was presented with a card and flowers and thanked for her valuable assistance to Brough parish over the last four years.

  1. Apologies for absence –EDC Cllr Smith (health reasons), Cllr Robinson (other work commitments),
    Christina Collis, Clerk (annual holiday)
  2. Minutes of the meeting of the Parish Council held on 13th March 2017 - received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on
    this agenda
    - members are invited to declare any personal or prejudicial interests relating to any item on the Agenda – none
  4. CCC and EDC Councillors – Cllr Bateman said ‘goodbye’, parish council expressed its thanks for all she has done for the parish.
  5. Visit by Sgt Andy Milburn and PCSO Janet Allinson, Cumbria Constabulary – general discussions on policing within the parish – introductions – PC Milburn confirmed that the parish council could email him any time with
    matters of concern. Following gate being removed near Changing Rooms, Cllr Allison to ensure large rock be place there to prohibit horses being allowed in to graze the land. Changing Rooms closed during the fair period. Re Orchard area near A685 – it was suggested funding be sought for it to be fenced off – Jackie Featherstone to
    investigate. Enquiries to be made for putting temporary fence in place. General policing during Appleby Fair, extra policing will be in place for problem areas. KS Police Station open 10-11am from 30th April. The Appleby Fair meeting will be held on 22nd May. Posts on road verges – fewer this year. Temporary toilet requested. Night time patrols in place until 1.00-2.00am, lights will be given to sulky drivers again this year. Any problems, call 101 to report so incidents can be logged. Email received from resident complaining about parking on roads near industrial centre – concerns re visibility near Musgrave Lane, accidents on corner. Pedestrians have to walk into middle of road to pass. PCSO Allinson has visited the site and hasn’t noticed an increase in parked cars – police requested info on problem times during day and speaking to Cumbria Highways. Cllr Allison suggested extending 30mph further towards incoming traffic. Council thanked PCSO Allison for her help with the PCC funding application.
  6. Land Asset Transfer – land at Musgrave Lane – update re transfer, site visit of EDC/Cumbria Waste Management and applications for funding – clerk emailed John Mallinson, CCC to enquire re transfer date. No reply to date. Following site inspection with Cllrs McKenzie, Jones, Allison and Paul Emerson, Jim Morgan and Paul Atkins a ground works plan for the recycling centre has been agreed. Cllr Ellwood suggesting seeking funding for fencing. Concerns were raised that Cherry Tree House water/sewage piping did not show up on Utd Utilities plans. Cllr Jones is currently seeking further information from EDC Planning. It was also noted there is a manhole cover in proposed recycling area. Clerk to contact quarry re possible donations of hardcore as there maybe tax refunds for the company on such donations. Volunteers will have a bric-a-brac stall at Oak Tree Gardens Easter weekend to raise awareness of the proposed new allotments. Over £4000 funding has been received via Cllr Bateman’s Members Fund and £2500 has been applied for from the PCC fund – next round 28th May. Cllr Bateman advised that the ‘Holehird Trust’ has £40,000 funding to allocate - the Allotment Society can apply.
  7. Jubilee Gardens – update on devolution of gardens to parish council – transfer going ahead. EDC Legal Dept has not completed paperwork yet. In the meantime, requested work is going ahead. Red was chosen for the non-slip path. Cllr Jones to advise Neil Buck, EDC.
  8. Eden Local Plan – revised housing allocations for Brough – update following Interim Consultation response and ‘Notification of Hearing’ Dates – clerk completed and returned consultation response suggesting compromise should be made in light of lack of public transport. Should Inspector organise hearings, dates/times will be published for interested councillors to attend.
  9. Proposed Brown & White Tourist Signs for A66 and A685 – discussions on proposed design – parish council designs have been approved by Cumbria Highways. Dates for installation yet to be confirmed.
  10. EDC 2017/18 Scrutiny Work Programme – council’s comments for 21 April 2017 deadline – agreed – street cleaning, rubbish collection, recycling, pavements, dog fouling, planning should be prioritised. Clerk to complete consultation and return to meet deadline.
  11. Restoration works to Village Clock – update on quotes for necessary works – Cumbria Clock Company have
    advised they still await traffic management quote – clerk to chase
  12. EDC arboriculturist report on condition of several trees – chestnut tree can recover – further investigation will be carried out later in the year. Larch tree at Church Brough riverbank needs attention – May agenda.
  13. Commons Act 2006 Schedule 3 – Notices of Applications to amend the Registers of Common Land
    to record an historic event – applicant The Secretary of State for Defence
    – discussions and comments
    for deadline of 22nd May 2017 – clerk to contact Warcop and Musgrave Parish Councils to ascertain their stance on this. Clerk to enquire further with Commons Registration, CCC. May agenda.
  14. The Pensions Regulator – Workbased Pensions –update on council’s responsibilities and staging date
    Deadlines – statutory letter sent to ‘entitled worker’ (clerk). Clerk now to complete ‘Declaration of Compliance’
    by 31st August 2017.
  15. Bus Shelter Maintenance – Cllr Allison to speak to Mr Ingham to discuss future contract and report to council.
  16. To note Parish Council’s observations with regard to recent planning applications:
    EDC Planning Appn 17/0085 – One Stop Stores – Mr Rigby - Village Stores (Brough) Ltd – advertisement consent for 1 no fascia sign, 1 no projecting sign and 3 no window graphics – no adverse comments
    EDC Planning Appn 17/0206 – Valerie Hack – Crag Y Don, Church Brough – remove monkey puzzle tree due to declining condition; Church Brough Conservation Area – no adverse comments
  17. Finance:
    17.1 Received statement of accounts to 5th April 2017 including receipted income
    17.2 Bank reconciliation as of 5th April 2017 by council representative – Cllr Jones Authorised payment of accounts - attached schedule
    17.3 Authorised payment of accounts - attached schedule
    Clerk suggested that a councillor be included in budget setting, etc. in the future. Agreed – Cllr Jones.
  18. Correspondence In
    18.1 CALC meeting re electronic planning applications – Cllrs McKenzie and Jones to attend
    18.2 Cumbria Highways info to be circulated
    18.3 Warcop Camp Liaison Meeting 5 May – Cllrs McKenzie and Jones to attend
    18.4 DW Windsor – confirmation of footway light order for primary school
    18.5 LCR magazine – to be circulated
    18.6 Brough Memorial Hall Profit/Loss Account to be circulated
  19. Noted that the date of the next parish council meeting will be Monday 8th May at 7.00pm followed by the Annual General Meeting and the Monthly Parish Meeting UPSTAIRS in the Reading
    Room. Additional information of note: Cllr Ellwood reported the ‘turning circle’ has been repaired and the hole in the pavement nearby has been filled. Also wall near Cllr McKenzie has been repaired. There being no further business the meeting ended at 8.25pm
    100090
    D W Windsor - Primary School Light
    £560.16  
    100091 United Utilities - Land Searches for Musgrave Lane Land £37.78  
    100092 G Ingham - bus shelter cleaning £361.98  

    100093

    J Pattinson - clock winding £31.38  
    100094 D Robertson website 6 months maintenance £30.00  
    100095 C Collis - March salary + expenses £330.54  
    100096 Post Office Ltd - March PAYE £75.80  
    100097 J Edwards - street cleaning £188.32  
           
           
           
           
           
           
           
           
      Total cheques £1615.94  

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 13th March 2017 at 7pm
Venue: The Reading Room, Brough

Attendance:
Councillors: Cllr A McKenzie (Chair) Cllr P Jones (Vice Chair), Cllr G Allison, Cllr S. Ellwood

Clerk: Christina Collis

Public participation - three - County Cllr Libby Bateman was in attendance. It was reported that the original ‘Coronation’ wooden notice board is currently being stored by a resident – it will now be stored in the hall

  1. Apologies for absence – EDC Cllr Smith (health reasons), Cllr Capstick, Cllr Featherstone (other work commitments)
  2. Minutes of the meeting of the Parish Council held on 13th February 2017 - received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on
    this agenda
    - members are invited to declare any personal or prejudicial interests relating to any item on the Agenda – none
  4. CCC and EDC Councillors – reports/information relevant to parish council business/matters – all within Agenda – Cllr Bateman reported that the parish council’s ‘Members’ Fund’ application had been agreed to the amount of approximately £4500. Thanks was given by the whole council for this generous amount which will go toward fencing/gates on the Musgrave Lane land.
  5. Land Asset Transfer – land at Musgrave Lane – the meeting was opened to allow Mr Ron Baldwin to update the council – designs/plans etc have been slightly amended to ensure the entrance to the recycling centre is the safest it can be for the entry/exit of collection vehicles. Cumbria Waste Management is to visit the site to ensure the design is appropriate. EDC have visited the site to discuss requirements for hard standing for the bins and hopefully it can contribute towards the cost. The first task will be to divide the land with a rabbit proof fence including a gate for access and for the copse to be double fenced. He will contact United Utilities for a plan of the land. Clerk advised that the signed Licence to access the land had been received from CCC and that the transfer could take place within four weeks. Clerk to contact ENW for plan of land.
  6. Jubilee Gardens – update on devolution of gardens to parish council – the councillors are adamant that the transfer should not take place until the promised work is complete. Clerk to inform Sonia Hutchinson at calc who will then liaise with EDC.
  7. Eden Local Plan – revised housing allocations for Brough – update following recent meeting with EDC representative – clerk explained new housing allocations set by central government which the Local Plan now had to incorporate. This meant that the parish’s allotment was 16 new homes on two new sites by 2032 on top of pending applications and a ‘windfall allowance’ of 30. This amount appears to be non-negotiable. It was felt that a compromise could be reached if some of this increase was re-allocated to other Key Hubs with a sustainable public transport service. It was agreed that this suggestion would be included in the ‘Interim Local Plan Consultation’ received today from EDC.
  8. Proposed Brown & White Tourist Signs for A66 and A685 – discussions on proposed designs – it was agreed to seek amendments for the A66 signage and the Clerk is to contact Cumbria Highways to ascertain the design for the A685 sign.
  9. Footway Lighting – update on proposed light at Primary School – Cllrs Capstick and Jones visited the school and agreement was reached that the parish council would pay for the purchase and installation of a new light that would be fitted to the front of the building which will illuminate the playground and pathway. Clerk is to order the light, guard and sensor and Cllr Ellwood is to contact the electrician. Total cost approx. £750. Electricity supply to be paid for by Primary School
  10. Update on Funding Applications made to i) Cumbria County Council and ii) Police & Crime Commissioner – confirmed £4500 granted from CCC Members’ Fund and PCC funding application for £2500 will be scrutinised by PCSO Allison on 21st March for deadline of 28th May.
  11. Restoration works to Village Clock - update on quotes for necessary works – quotes still to be finalised
  12. Newsletter 2017 – to view clerk’s draft – to be circulated and agreed. To be distributed with April’s
    edition of ‘The Way’
  13. EDC notification of tree removal from resident’s garden – following EDC/parish council consultation – no objections – Cllr Allinson to contact Rob Sim, EDC re condition of horse chestnut tree in Church Brough
  14. Disposal of old Christmas Lights – discussions – agreed to donate to church
  15. Upper Eden Community Interest Company – change of reference – Cllr Jones – agreed to support alteration to ‘Terms of Reference’ which will then allow current directors to accept another term should they so wish.
  16. To note Parish Council’s observations with regard to recent planning applications:
    EDC Planning Appn 17/0085 Mr S Donnelly – reserved matters application for landscaping, layout and scale attached to outline approval 16/0569 – Christ Croft, Brough – awaiting comments
    EDC Planning Appn 17/0094 A J Jackson Properties Ltd – Mr Jackson – variation of condition 2 (Plans Compliance) comprising of the addition of garden rooms to units 28, 29, 30 and a double garage to unit 28, attached to approval 16/0642 – site adj to Castle Park, Brough – no adverse comments
  17. Finance:
    17.1 Received statement of accounts to 6th March 2017 including receipted income
    17.2 Bank reconciliation as of 6th March 2017 by council representative – Cllr Jones Authorised payment of accounts - attached schedule
  18. Correspondence In
    EDC – email confirming Enforcement Cases 13/5054 and 17/5030 are still under investigation
    Mr Allinson – email re orchard boundary fence in Church Brough
    Email from Brough resident re various concerns
  19. Noted that the date of the next parish council meeting will be Monday 10th April at 7.00pm and will be held in The Reading Room, Main Street, Brough. There being no further business the meeting closed at 8.40pm
    100083
    Spoiled cheque - cancelled
    £0  
    100084 St Michael's Churchyard - annual donation £125.00  
    100085 The Way Magazine - annual donation £150.00  

    100086

    EDC - reinstallation of Bayside footway light £1221.60  
    100087 C. Collis salary & expenses £474.44  
    100088 Post Office Ltd - PAYE £111.80  
    100089 Chofhs Youth Group - Reading Room hire £30.00  
           
           
           
           
           
           
           
           
           
      Total cheques £2,112.84  

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 13th February 2017 at 7pm
Venue: The Reading Room, Brough

Attendance:
Councillors: Cllr A McKenzie (Chair) Cllr P Jones (Vice Chair), Cllr G Allison, Cllr P. Capstick,

Clerk: Christina Collis

Public participation - none - County Cllr Libby Bateman was in attendance

  1. Apologies for absence – District Cllr Smith, Cllrs Featherstone and Robinson (other work commitments, Cllr Ellwood (family commitments)
  2. Minutes of the meeting of the Parish Council held on 12th December 2016 – received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on this agenda – members are invited to declare any personal or prejudicial interests relating to any item on the Agenda – none
  4. CCC and EDC Councillors – reports/information relevant to parish council business/matters – all within agenda.
  5. Land Asset Transfer – land at Musgrave Lane – update re transfer, licence to access the land prior to formal transfer and application for funding for re-siting recycling centre – Cllr Jones – Cabinet approved transfer on 2nd February 2017 with a 10 day cooling period. Alex Birtles has advised way forward with Licence which will enable access to site before formal transfer is signed. Community Grant Application for Member’s Allowance has been completed and will be sent to CCC 140217. CCC has confirmed ‘pipe’ has been removed and land made good to their satisfaction. EDC has confirmed that no planning is required for any works due to ‘Permitted Development’ regulations, but it must be kept informed of any works. Mr Baldwin is to help with the development of the site’s entrance. There will be a site meeting on 15th February to ascertain exact requirements. It was suggested that funding be applied for from PCC funding. Allotment Committee to do this.
  6. Highway Matters – update on bollards, temporary road signs, turnaround at east end of village – Chair – nothing to report – ongoing.
  7. Cameras on A685 – clarification – Chair – these cameras are ANPR – Automated Number Plate Recognition – only looking for certain plates.
  8. Jubilee Gardens –update on devolution of gardens to parish council – Cllr Jones – discussions ongoing via calc. Lots of work done already, trees will be pruned and non-slip path laid soon. EDC will not change two lights to LED as fittings difficult to access due to the ‘Victorian’ design. Estimated £150pa for electricity supply - clerk to request calc to liaise with EDC to say this figure is too high. New plastic bench is to replace old wooden one and litter bin is to be relocated to outside Oak Tree Gardens. Estimated transfer 1st April.
  9. Footway Lighting – update on proposed light at Primary School – agreed best option was to have similar light to Village Stores version fitted to school building. Headteacher is liaising with CCC to see if this is possible. £800 approx is available in budget should this option be possible.
  10. Keep Britain Tidy ‘Great British Spring Clean’ 3-5 March 2017 – agreement on date/time, etc – Saturday 4th March, 10.30am at Grand Prix. Cllr Ellwood is to order the equipment from EDC and Cllr McKenzie is going to let the WI know as members are eager to help. Clerk to inform Chofhs Youth Group
  11. Bus Service Update – new timetable distributed
  12. Update on proposed double yellow lines in Church Brough/Brown and White Tourist Signs/dropped curb at Bridge Street – discussion re participation - agreed
  13. Village Clock – update on quotes for restoration and application for funding – still awaiting quotes
  14. Councillors Portfolios – discussions and update of responsibilities - agreed
  15. Finance:
    15.1 Received statement of accounts to 6th February 2017 including receipted income
    15.2 Bank reconciliation as of 6th February 2017 by council representative - Cllr Jones. Authorised payment of accounts - attached schedule
  16. Correspondence In :
    16.1 Information re PCC Funding
    16.2 EDC Eden Local Plan reviewed Housing Allocation – Clerk to arrange meeting with Mr Hutchinson, Planning EDC – Friday 17th February 11.30am at Swanson House.
  17. Noted that the date of the next parish council meeting will be Monday 13th March at 7.00pm and will be held in The Reading Room, Main Street, Brough. There being no further business the meeting closed at 8.30pm
100077 Ailsa McKenzie - reimbursement for purchase of planter/barrels £300.00  
100078 Eden Classic Vehicle Group - annual donation £150.00  
100079 J Edwards - street cleaning £145.52  
100080 calc - purchase of 'Being a Good Employer' booklet £2.50  
100081 C Collis - December salary and expenses £245.32  
100082 Post Office Ltd - December PAYE £55.80  
       
       
       
       
       
       
       
       
       
    £899.14  

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 12th December 2016 at 7pm
Venue: The Reading Room, Brough

Attendance:
Councillors: Cllr A McKenzie (Chair) Cllr P Jones (Vice Chair), Cllr G Allison, Cllr Sarah Ellwood, Cllr Simon Robinson, Clerk Christina Collis

Two members of the public were present plus Cllr Libby Bateman CCC and Cllr Malcolm Smith EDC

  1. Apologies for absence – Cllr Featherstone (other work commitments)
  2. Minutes of the meeting of the Parish Council held on 15th November 2016 – received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on this agenda – members are invited to declare any personal or prejudicial interests relating to any item on the Agenda – Cllr Allison – Item 8
  4. Co-option of Councillor – discussions re applicants – vote to be taken. Relevant documentation to be completed and signed by new councillor – Pauline Capstick received a majority vote. Clerk to deliver necessary documents for signature. Clerk to write and thank all other interested parties.
  5. CCC and EDC Councillors – reports/information relevant to parish council business/matters – all within agenda.
  6. Precept for 2017/18 – following 2016/17 budget update by clerk precept to be agreed - £13310 precept plus an expected £352 CTRS
  7. Land Asset Transfer – land at Musgrave Lane – update by Clerk and discussions re licence to access the land prior to formal transfer – following discussions with Mr Smith CCC it was confirmed that he is in agreement that the freehold transfer should take place and that, at the Cabinet meeting in February, it would be made formal. Mr Kirkwood CCC is to draft a ‘licence’ so that interim access to the land can be gained. All agreed that this is a fantastic result.
  8. Kirkby Stephen – Penrith Bus Service 563 – update and to discuss request by ‘Friends of 563’ Group’s request for contributions from precept monies to help secure and maintain the service – it was
    agreed ‘in principle’ to support this (£2 per household p.a.) but only after full and detailed
    account/proposals be presented. Clerk to inform Mr Connell. Note read from two residents of Sandford
    urging the council to support the proposed subsidy.
  9. EDC Proposed Devolution of Jubilee Gardens – update from clerk following recent meetings with calc – after a further meeting held 12.12.16 negotiations are ongoing. Calc to report at a later date. EDC would like to devolve this asset as of 1st April 2017
  10. Unused land at top of Market Brough – confirmation of land ownership and maintenance responsibilities – Land Registry have confirmed land belongs to Highways England. Cllr Jones to approach Area 13 Team to maintain this area.
  11. EDC Electronic Planning Consultation – EDC’s proposed purchase of projector for all Town/Parish councils to enable digital preview of all relevant planning documents as of 1 April 2017 – it was agreed to support the scheme.
  12. British Telecom proposals to remove phone box from New Road – to ratify comments made to EDC – council agreed that it was a foregone conclusion the boxes would be disconnected due to low usage. This was just another service lost to the rural community.
  13. Highway Steward – Area 13 parish maintenance programme – update by Cllr Jones – many projects completed but there still remains a sink hole at the top of High Street. A list of other maintenance jobs required has been compiled.
  14. Keep Britain Tidy ‘Great British Spring Clean’ 3-5 March 2017 – discussion re participation - agreed
  15. To note Parish Council’s observations with regard to recent planning applications:
    EDC Planning Appn 16/0951 – Mr S Chester – Ivy Cottage, Church Brough – proposed rear extension
    – no adverse observations.
  16. Finance:
    16.1 Received statement of accounts to 5th December 2016 including receipted income
    16.2 Bank reconciliation as of 5th December 2016 by council representative – Cllr Jones
    16.3 Authorised payment of accounts - attached schedule
  17. Correspondence In :
    17.1 Email received re parking at junction of Musgrave Lane/Main Street – clerk to investigate
    17.2 Email from Sgt Mike James thanking council for their welcome in the past – he is now stationed at Carlisle
    17.3 Email from Libby Bateman CCC re A66 duelling
    17.4 Brough Pre Primary thank you for recycling monies
    17.5 Sherburn Stone advising of acquisition of Sherburn Minerals
    17.6 James Popps re work required to Brough Clock
    17.7 Between Fell and Sea poems booklet
    17.8 Report on Rob Sim’s (EDC) visit re tree pruning
  18. Noted that the date of the next parish council meeting will be Monday 13th February at 7.00pm and will be held in The Reading Room, Main Street, Brough. There being no further business the meeting closed at 9.05pm
100071 Beacon Computers - new laptop £500.00  
100072 Simon Robinson - reimbursement for new street light £560.16  
100073 Paul Holmes installation of new street light £266.09  
100074 Fat Hosting Ltd - annual domain Brough website £36.00  
100075 C Collis - November salary + expenses £275.60  
100076 Post Office Ltd - November PAYE £55.80  
       
       
       
       
       
       
       
       
       
    £1693.65  

 

Minute 07 2016-2017

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 15th November 2016 at 7pm
Venue: The Reading Room, Brough

Attendance:
Councillors: Cllr P Jones (Vice Chair), Cllr Sarah Ellwood, Cllr Simon Robinson, Clerk Christina Collis

Two members of the public were in attendance. Representative from ‘Changing Rooms’, Church Brough
gave details of the new venture. To be discussed further in Item 6. Resident expressed concern re Cherry Tree root adjacent to his house which may cause damage to his foundations – this will be dealt with by council on his behalf. It was suggested that a ‘Tea Cup’ symbol be added to the proposed new road sign for Church Brough – to be discussed further in Item 7.

  1. Apologies for absence –Cllrs Bateman, Smith and Featherstone – other work commitments,
    Cllr McKenzie - ill
  2. Minutes of the meeting of the Parish Council held on 10th October 2016 – received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on this agenda – members are invited to declare any personal or prejudicial interests relating to any item on the Agenda – none
  4. CCC and EDC Councillors – reports/information relevant to parish council business/matters – via
    telephone - Cllr Bateman, CCC advised she is in discussions with several parties re securing a
    replacement operator to take over the 563 bus service and Cllr Smith EDC advised that the district
    council is in full support of any efforts made to retain the service but are not in a position to offer
    financial support
  5. Notice of ‘Vacancy for a Councillor’ – following resignation of Cllr Allan Bainbridge on 5th November,
    EDC has been advised, Vacancy Notices have been posted on both parish notice boards 7th November
    - deadline for applications 2nd December Two expressions of interest received to date. Clerk to send
    letter of thanks to Mr Bainbridge for valuable help during his time as a councillor. Mr Bainbridge has
    offered his continued assistance to the council.
  6. ‘The Changing Rooms’ Drop In Centre –to ascertain details of this venture from organisers of the
    project – Mrs Milburn gave detailed plans for this venture. Several points were raised: as no planning
    permission for change of use has yet been sought the council urged for this to be instigated; it was
    confirmed that adequate insurance is in place; in the absence of the removed metal pole, a lockable gate
    will be erected to prohibit horses being taken onto the grassed areas during Appleby Fair. The council
    wished Mrs Milburn and her colleagues every success in their venture.
  7. Brown Tourist Signs – parish council proposals/designs to Highways England and Cumbria Hwys –
    draft signs approved with the addition of a ‘tea-cup’ symbol on both. Both HE and CH to be advised.
  8. Kirkby Stephen – Penrith Bus Service 563 – proposed withdrawal of service – update – letter sent to
    CCC has been acknowledged. Cllr Libby Bateman is doing all she can to retain the service and EDC are
    in full support, but cannot offer financial backing. Councillors and public were urged to attend public
    meeting in Appleby on 22 November to have their say.
  9. Purchase/update of parish council’s laptop – quote and discussions on purchase – agreed to
    purchase new laptop at a cost of £500 - already in budget
  10. Parish Plan for 2017-18 – agreed as attached. Cllr Jones advised that Mr Popps is to give quote
    for renovation of clock stonework and funding is to be applied for to complete this work and thorough
    overhaul of clock mechanism.
  11. Council employees’ remuneration for 2017-18 – resolved - 2% for employees. Clerk’s contract to be
    increased by two hours per month to 24.5 hours, no hourly increase.
  12. Coltsford Common – discussions and agreement on rental fee for 2017-18 – increase of 2% - £80 p.a.
  13. Planning:
    To note Parish Council’s observations with regard to recent planning applications:

    EDC Planning Appn 16/0872 Mr Steve Closs, 7 Christ Croft, Brough – extension to existing garage
    to provide additional storage space – no adverse observations
    To note decisions of statutory authorities with regard to recent planning applications:
    EDC Planning Appn 16/0569 – Mr F, G & M Allison, Christ Croft, Brough outline application
    for two detached dwellings on vacant plot – GRANTED 12/08/16
    EDC Planning Appn 16/0642 AJ Jackson Properties Ltd – Mr and Mrs Jackson – site adj to Castle Park
    - variation of condition 2 (plans compliance) of approved application 14/0305 to provide garages to
    Units 28, 29, 30 and revisions to the zones of open space – GRANTED 31/08/16
  14. Finance
    14.1 To discuss and agree budget for 2017-18 - agreed
    14.2 Received statement of accounts to 7th November 2016 including receipted income
    14.3 Bank reconciliation as of 7th November 2016 by council representative – Cllr Jones
    14.4 Authorised payment of accounts - attached schedule
    14.5 To confirm application for VAT refund - March – October 2016 - £735.54
  15. Noted that the date of the next parish council meeting will be on Monday 12th December at 7.00pm and will be held in The Reading Room, Main Street, Brough. There being no further business the meeting closed at 8.50pm
100062 Post Office Ltd - October PAYE £55.80  
100063 C Collis - October salary + expenses £245.32  
100064 Chofhs Youth Group - recycling monies £140.29  
100065 Brough Pre Primary Nursery - recycling monies £140.29  
100066 Brough CP Support Group £140.30  
100067 Smith of Derby - clock service 3 year contract £472.80  
100068 A Kirby - grass cutting and strimming £624.00  
100069 J Edwards - street cleaning £138.45  
100070 C Collis - Land Registry queries - reimbursement £18.00  
       
       
       
       
       
       
    £1976.25  

 

Minute 06 2016-2017

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 10th October 2016 at 7pm
Venue: The Reading Room, Brough

Attendance:
Councillors: Cllr A McKenzie (Chair), Cllr P Jones (Vice Chair), Cllr Gillie Allison, Cllr Allan Bainbridge, Cllr Sarah Ellwood, Cllr A Featherstone, Clerk Christina Collis

Three members of the public were in attendance plus Cllr Libby Bateman, CCC and Cllr Malcolm Smith EDC. Resident asked if brown & white tourist signs could be erected on A685 into Brough and the A66 sign westbound be amended to display more information re the services on offer in Brough. To be discussed further in Item 6.

  1. Apologies for absence – Cllr Robinson (holiday)
  2. Minutes of the meeting of the Parish Council held on 12th September 2016 – received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on this agenda – members are invited to declare any personal or prejudicial interests relating to any item on the Agenda – Cllr Jones Item 6, Cllr Allison Item 10
  4. CCC and EDC Councillors – reports/information relevant to parish council business/matters – Cllr
    Bateman advised that – following Grand Prix Services recent correspondence - the scheduled bus
    Route 563 is due to be withdrawn on 11 November if no other provider can be found. The NHS Success Regime Consultation is current with a meeting due to be held in Kirkby Stephen on 26th October.
    Cllr Smith advised that the proposed parliamentary boundary changes are going out to consultation
    – if altered, Brough would become part of the Lonsdale constituency. The Local Plan is due for
    ratification at the end of the year.
  5. Eden Save Credit Union –visit by Liz Botterill, Eden Save Volunteer – visitors welcomed by the Chair.
    Detailed information was given re the union. Run by volunteers. Has £320,000 on deposit. Loans are available for between £100-£7500. Advertising has been successful in the past, but asked if there were any ways the Union could be further publicised in Brough. Suggested The Way and Brough Farmers Markets. Thanks were given by the Chair.
  6. Brown Tourist Signs – discussions re applying for new signs and amendments to existing signs on roads approaching Brough – agreed for Clerk to approach C Hwys to apply for sign on A685. Cllr Bateman kindly offered to cover costs from her Member’s Allowance – thanked by Chair. Highway England will be contacted re upgrading A66 sign westbound.
  7. Footway Lighting – it was reported that a thorough walking audit of all footway lighting in Church Brough and Brough was recently carried out by Cllrs Bainbridge and Jones and the Clerk. All documentation was updated. A copy had been sent to EDC and several points were raised for Clerk to discuss with Amanda Ward.
  8. Bridge Street Parking Bay Report –following site meeting with Cumbria Highways representative
    - it was reported that bays are going to be remarked, the curb at corner of Bridge Street/New Road is to be dropped and adjacent area hatched for pram/wheelchair access.
  9. Brough Clock – discussions re annual service contract and funding application for full overhaul
    – it was agreed for Cllr Jones to seek funding for full overhaul, James Popps to be approached to improve stonework and Smith of Derby be contracted for the next three annual services at a cost of £131 p.a.
  10. Kirkby Stephen – Penrith Bus Service 563 – proposed withdrawal of service discussed – all agreed this will have huge implications for many groups of people. It was confirmed that Grand Prix will supply any information required by CCC to help secure a new provider. Agreed to support KSTC’s appeal against the service withdrawal.
  11. Annual Meeting to discuss Parish Plan and budget for 2017/18 – to arrange date/venue – Monday, 7th November at 7pm at Cllr Jones’ home.
  12. Planning:
    To note Parish Council’s observations with regard to recent planning applications:

    EDC Planning Appn 16/0419 - G & M Allison, 6 Christ Croft – proposed single storey garage to side of property – GRANTED - 12.08.16
    EDC Planning Appln 16/0605 – Mr D Hayllar, West View Farm, Brough – agricultural shed for housing calves and straw - GRANTED - 26.09.16
  13. Correspondence In
    13.1 YDNP re NDO Carr House
    13.2 Email re change of use of football changing rooms to shop and drop-in centre
    – November agenda
    13.3 Eden Flood Recovery Group – offer of sand and sandbags
    13.4 NHS/Healthcare for the Future Consultation information – meeting at 26 October at KS
    13.5 calc October 2016 circular
  14. Finance
    14.1 Received statement of accounts to 3 October 2016 including receipted income
    14.2 Bank reconciliation as of 3 October 2016 by council representative – Cllr Jones
    14.3 Authorised payment of accounts - attached schedule
  15. Noted that the date of the next parish council meeting will be on Monday 14th November at 7.00pm and will be held in The Reading Room, Main Street, Brough. There being no further business the meeting closed at 8.55pm

     

    Minute 06 2016-2017

    BROUGH PARISH COUNCIL

    Minutes of the Monthly Meeting
    Monday 12th Septmeber 2016 at 7pm
    Venue: The Reading Room, Brough

    Attendance:
    Councillors: Cllr A McKenzie (Chair), Cllr P Jones (Vice Chair), Cllr Gillie Allison, Cllr Allan Bainbridge, Cllr Sarah Ellwood, Clerk Christina Collis

    Three members of the public were in attendance plus Cllr Libby Bateman, CCC. Comments were made regarding the MUGA annual inspection – minuted within Item 9.

    1. Apologies for absence – Cllr Featherstone, Cllr Robinson, Cllr M Smith EDC (other work commitments)
    2. Minutes of the meeting of the Parish Council held on 11th July 2016 – received and agreed as a true and correct record of the last meeting of the Parish Council
    3. To receive declarations by elected and co-opted members of interests in respect of items on this agenda – Cllr Ellwood Item 11, Cllr Allison Item 17.
    4. CCC and EDC Councillors – Cumbria Hwys have just published their 3-year post-flood damage programme. The 50mph speed limit on the A66 Brough-Appleby is now operational.
    5. Proposed Transfer of Land at Musgrave Lane – update from Cumbria County Council – Cabinet has agreed CAT policy to include transfer of community assets to partner organisations (incl Parish Councils) and the application and Business Plan have been accepted by the Senior Management Team (SMT) and Directors Management Team (DMT). However, because the Cabinet’s September agenda is full, this item has now been postponed until the November meeting.
    6. Annual Audit 2015-2016 – following an explanation of ‘Issues Arising’ the external auditor’s Annual Return and Certificate was approved and accepted.
    7. Footway Lighting – update on all outstanding footway lighting proposals/disconnections and to arrange meeting for parish council representative and clerk to reassess and update 2014 EDC footway lighting report – Light No 40 has been permanently disconnected/ Light No 30 Bayside should be reconnected by the end of the week/Cllr Jones, Cllr Bainbridge and Clerk to undertake footway lighting audit Sunday 18th September at 3.30pm. Village Store lights have been ordered and once received installation will be organised by Cllr Robinson
    8. Erosion Damage to Weir at Waterfall – update by Clerk following discussions/correspondence with Environment Agency
      – not heard from EA – clerk to chase
    9. MUGA Inspection – feedback on annual ROSPA report – Mr Baldwin reported that although there is a deterioration of surface no further action need be taken at this time. Multi coloured bench is in situ. Cllr Featherstone is to install necessary signage on site.
    10. Completion Report – new road markings at Church Brough Square and Bridge Street – the square is complete, but the Bridge Street markings are unacceptable as the bays are too narrow for car doors to be opened once parked. Clerk to contact Cumbria Hwys.
    11. Church Brough Hammerheads –discussions re proposed ‘No Waiting at Any Time’ restrictions and agreed feedback to CCC – no adverse comments.
    12. Proposed pruning of trees on parish land which obstruct power lines/foliage –retrospective agreement for ENW to prune specified trees. Trees overhanging apple trees in Church Brough will be pruned later in the Autumn together with the cherry trees on the square
    13. Maintenance of Village Clock –to discuss quotes received – two quotes received – agreed to attempt to secure funding for the £2000 cost – will advise Smith of Derby and Cumbria Clock Company decision will be made at a later date. Annual maintenance to remain with Smith of Derby.
    14. Brown Tourist Signs –applying for a sign – information from clerk – it was agreed that a letter be written to the hotelier requesting the parish council to apply for brown tourist signs that precept funds could not cover the expense. Whilst the council is supportive of his views he should apply for the sign independently
    15. Maintenance List for Area 13 Team – to list suggested jobs for ongoing parish maintenance – Cllr Jones to liaise with area team
    16. Duke of Edinburgh Volunteers’ Work Programme – update by Chair – many jobs have been completed by Clive Chapman and the volunteers. Clerk to write letter of thanks of DofE.
    17. Planning:
      To note Parish Council’s observations with regard to recent planning applications:

      EDC Planning Appln 16/0569 – Mr F, G & M Allison, Christ Croft, Brough - outline application for two detached dwellings on a vacant plot – no adverse comments
      EDC Planning Appln 16/0605 – Mr D Hayllar, West View Farm, Brough – agricultural shed for housing calves and straw – no adverse comments
      EDC Planning Appln 16/0642 – AJ Jackson Properties Ltd – Mr and Mrs Jackson – site adjacent to Castle Park, Brough – variations to condition 2 (plans compliance) of approved application 14/0305 to provide garages to units 28, 29, 30 and revisions to the zones of open space – no adverse comments
      To note Parish Council’s observations with regard to recent planning applications:
      EDC Planning Appn 16/0219 – Willan Trading Limited – 1 Christ Croft, Brough – variation on condition 2 of permission 15/0948 to update drawings to show two semi-detached properties – granted 30/06/16
    18. Correspondence In
      18.1 emails re replacement of out of date cPad pads
      18.2 Clerks & Councils Direct magazine
      18.3 LCR Autumn 2016
      18.4 CCC Notifications of Outcome – Helbeck Quarry Extension Ref 3/16/9004
    19. Finance
      19.1 Received statement of accounts to 5th September 2016 including receipted income
      19.2 Bank reconciliation as of 5th September 2016 by council representative – Cllr Jones
      19.3 Authorised payment of accounts - attached schedule
    20. Noted that the date of the next parish council meeting will be Monday 10th October at 7.00pm and will be held in The Reading Room, Main Street, Brough. There being no further business the meeting closed at 8.20pm

Minute 04 2016-2017

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 11th July 2016 at 7pm
Venue: The Reading Room, Brough

Attendance:
Councillors: Cllr A McKenzie (Chair), Cllr P Jones (Vice Chair), Cllr Sarah Ellwood, Cllr S Robinson, Clerk Christina Collis

Three members of the public were in attendance plus County Councillor Libby Bateman.

Concerns were raised concerning the proposed ‘No Entry’ road sign for Church Brough Square. The footway
light at Bayside has yet to be reconnected by EDC. A light on Back Lane is out and the trees around it need pruning. The A66 westbound slip road continues to cause concern with more ‘near misses’.

  1. Apologies for absence – Cllr Allison (family commitments), Cllr Featherstone, Cllr M Smith EDC (other work commitments) Cllr Bainbridge (unwell),
  2. Minutes of the meeting of the Parish Council held on 13th June 2016 – received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on this agenda – Cllr Ellwood Item 12, Cllr Jones Item 16.
  4. CCC and EDC Councillors – Cllr Bateman confirmed Appleby Fair feedback meeting on 18th July,
    Dementia Alliance KS and District meeting 12 September (it was suggested an article be sent to The Way),
    National Park Extension meeting Tuesday 19th July, future Westmorland Dales Day,
    Government Sustainable Travel funding available – suggested that CCC bids for funding for the KS to Brough Cycle Way.
  5. Cumbria Police Crime Commissioner visit – Mr Peter McCall – Chair thanked Mr McCall for his visit. BPC were thanked for the invitation. He is keen to work at a local level. There is money available in his Community Fund for projects which could prevent crime and engage young people. Whilst the Crime Plan was inherited from the previous PCC there will be a re-issue in the autumn. A ‘Have Your Say’ tab can be found on the PCC website. Main areas of concern are cyber crime and domestic abuse. Hopes to increase uniformed presence with PCSOs, who will be First Aid/Fire trained, and Specials. A new Strategic Command Centre should open in 2018 where the main agencies will work together. The 101 call centre is being improved, rural crime/farm watch remains a priority. He hopes to introduce a Youth Commission. Present Appleby Fair security will remain and Brexit should not reduce police funding.
  6. Proposed Transfer of Land at Musgrave Lane – EDC representatives visited the site and met Cllrs Allison and Ellwood. Detailed requirements for the necessary groundworks for the recycling site were discussed and quotes for the works are to be obtained and added to the Business Plan. CCC Cabinet meets in September to decide whether the transfer will go ahead. Cllr Bateman advised there is funding available but must be used before April 2017.
  7. MUGA – annual inspection booked for August – from MUGA funds. Site for new bench - agreed.
  8. ‘Princess Diana’ Bench – to be sited on New Road opposite bus shelter - agreed
  9. Village Stores Light – design and quote for installation agreed. Clerk to order.
  10. Waterfall – Clerk and Cllr Jones to visit site following meeting. Clerk to write to EAgency requesting urgent action re damage to weir.
  11. Grass cutting and weeding and proposed purchase of ride-on lawnmower – Clerk to contact Mr Kirby to request grass cuttings be collected and that there be no further weed killing, but strimming instead. Clerk to continue to seek insurance quote for lawnmower, but it was agreed no purchase be made until, at least, next year.
  12. Church Brough Square – agreed ‘No Entry’ sign to be removed from plans and replaced with advisory sign – as is at present. Plans then acceptable.
  13. Land at top of Market Brough – agreed CHwys should be contacted to maintain this land.
  14. Code of Conduct Training undertaken by Clerk – extremely valuable, Clerk read main points and is to circulate presentation documents.
  15. Clerk’s holiday – confirmation of dates – 23 July to 3 September. EDC will be advised to forward any planning documents to Cllr Jones. Clerk to check emails and forward as appropriate.
  16. To note Parish Council’s observations with regard to recent planning applications:
    EDC Planning Appn 16/0013 – Malt Shovel House - to discuss EDCs grant of this application on 21 April and the parish council’s considerations following its objection to the said application – agreed
    - Council to write to developers to clarify that those with RoW over this land will be allowed to access their properties if necessary. Residents will be advised to do this also.
  17. Correspondence In
    17.1 Smith of Derby – full maintenance quote – to be discussed at next meeting
    17.2 Cumbria Law Society Poster – to be placed on notice boards
    17.3 NALC Legal Notes – LTN41 and LTN60 – to be circulated
    17.4 LCR and Clerks & Councils Direct – to be circulated
    17.5 EDC Planning Appn 16/0569 – to be discussed at next meeting
  18. Finance
    18.1 Received statement of accounts to 1st July 2016 including receipted income
    18.2 Bank reconciliation as of 1st July 2016 – Cllr Jones
    18.3 Authorised payment of accounts - attached schedule
  19. Noted that the date of the next parish council meeting will be Monday 12th September at 7.00pm and will be held in The Reading Room, Main Street, Brough. There being no further business the meeting closed at 9.15pm


Minute 03 2016-2017

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 13th June 2016 at 7pm
Venue: The Reading Room, Brough

Attendance:
Councillors: Cllr A McKenzie (Chair), Cllr P Jones (Vice Chair), Cllr A. Bainbridge, Cllr Sarah Ellwood, Cllr A. Featherstone

One member of the public was in attendance.

  1. Apologies for absence – Cllr Allison (other commitments), Cllr Robinson (unwell), and Christina Collis, Clerk (personal commitments)
  2. Minutes of the meeting of the Parish Council held on 9th May 2016 – received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on this agenda – none
  4. CCC and EDC Councillors – Cllr Smith advised that EDC may buy the old Co-op building in Penrith so all employees can be under one roof.
  5. Proposed Transfer of Land at Musgrave Lane – the Business Plan has passed CCCs Business Management Team and now needs to be passed by the Director Management Team. The transfer is on the forward plan for Cabinet in September – all is looking positive. Paul Emmerson, EDC and his contractor are to visit the site at 11am on Friday 17th June to discuss layout and necessary ground works for the recycling site. Councillors will attend. Mr Kendall will be given a courtesy call re the visit.
  6. Audit 2015-16 – resolved to approve and agree Effectiveness of Internal Control, Annual Governance Statement and Statement of Accounts. All relevant statutory documents will now be uploaded to the www.brough-cumbria.info website and the Exercise of Electors Rights Statement to be placed on both parish notice boards
  7. Annual Insurance – approved renewal of annual insurance policy with AON Limited.
  8. EDC Bring Site Adoption Agreement –discussed and agreed adoption of agreement – signed by Cllr Jones, witnessed by Cllr McKenzie. Awaits signature by representative of Grand Prix Services – Cllr McKenzie to arrange. Clerk to return documents to EDC
  9. Police Crime Commissioner Visit –confirmed that Mr McCall is to attend next parish meeting on 11th July
  10. Village Stores Light – Council agreed quote of £315 from Paul Holmes to remove old fitment and replace with new LED light. Cllr Robinson to decide most appropriate positioning.
  11. Waterfall – agreed to ask Clerk to write stern letter to the Environment Agency urging urgent assessment and action,
  12. To note Parish Council’s observations with regard to recent planning applications:
    EDC Planning Appn 16/0419 – G & M Allison, 6 Christ Croft – proposed single storey garage to side of property - no objections.
    To note decisions of statutory authorities with regard to recent planning applications:
    EDC Planning Appn 16/0013 - Mr and Mrs C & J Wren & Dent – land to rear of Old Malt Shovel House – GRANTED 21/6/16 – objection by several parishioners and parish council concerning access was deemed of non-material consideration and, therefore, outside planning control. It was agreed that the Clerk to write to applicants seeking clarification of the access situation
    EDC Planning Appn 16/0063 - Mr and Mrs K Exton – Lilac Cottage, Church Brough GRANTED 21/4/16
    EDC Planning Appn 16/0076 – Mr and Mrs C L Rothery – 3 Helbeck Road, Brough GRANTED 17/2/16
    EDC Planning Appn 16/0088 – Mr J Pattinson – Castle Garage, New Road, Brough GRANTED 7/3/16
  13. Correspondence In
    13.1 Footway Lighting – Update June 2016
    13.2 calc training information – clerk to attend 'Code of Conduct' course 20th June at Penrith
    13.3 EALC info re next meeting on 22nd June
    13.4 Eden Save Credit Union – visit request – agreed for September meeting
    13.5 CCC Cumbria Minerals and Waste Local Plan 2015-2030 Publication Version
  14. Finance
    14.1 Received statement of accounts to 4th June 2016 including receipted income
    14.2 Bank reconciliation as of 4th June 2016 by council representative – Cllr Jones
    14.3 Authorised payment of accounts - attached schedule
  15. Noted that the date of the next parish council meeting will be Monday 11th June at 7.00pm
    and will be held in The Reading Room, Main Street, Brough. There being no further business the meeting closed at 8.15pm
100024 Chofhs Youth Group - recycling credits £137.25  
100025 Brough pre-Primary Nursery - recycling credits £137.25  
100026 Brough CP Support Group - recycling credits £137.25  
100027 KS Community & Council Centre annual conation £75.00  
100028 Chofhs Youth Group - room hire £30.00  
100029 Kendal - bench for MUGA £541.80  
100030 AON Ltd, annual insurance £470.54  
100031 C Collis - May salary + expenses £242.95  
100032 Post Office Ltd - PAYE May £55.40  
100033 Viking Stationery £127.12  
100034 Brough Football Club, for maintenance £200.00  
100035 A. Kirkby, grass cutting and spraying £840.00  
       
       
       
    £2994.56  

Minute 02 2016-2017

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 9th May 2016 at 8pm
Venue: The Reading Room, Brough

Attendance:
Councillors: Cllr A McKenzie (Chair), Cllr P Jones (Vice Chair), Cllr G. Allison, Cllr Sarah Ellwood
Clerk: Christina Collis

One member of the public was in attendance.

  1. Apologies for absence – Cllrs Bainbridge and Featherstone (other work commitments),
    Cllr Robinson (holiday).
  2. Minutes of the meeting of the Parish Council held on 11th April 2016 – received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on this agenda – none
  4. CCC and EDC Councillors – none.
  5. Proposed Transfer of Land at Musgrave Lane – Paul Emmerson, EDC and his contractor are to visit land to confirm best location for proposed recycling site. It was agreed that, as the land is the property of CCC, BPC should not become involved in the current dispute. Cllr Jones reported on the Funding Fair she and Cllr McKenzie had attended – very positive feedback from prospective funding streams.
  6. Purchase of new bench for MUGA – agreed to order both a Rainbow Bench from recycled materials at a cost of £421 from MUGA ring-fenced monies together with a replacement wooden ‘Diana’ bench to be situated outside the Memorial Hall.
  7. Footway Lighting – clerk advised that negotiations with Amanda Ward at EDC re installation of Light No 30 Bayside and Light No 11 Village Stores are still ongoing. However, it was suggested that a local electrician be approached to quote on re-installation of the latter. Cllr Ellwood offered to do this. Clerk to seek insurance details re BPC’s adoption of this light.
  8. Damage to wooden gate at Oak Tree Gardens – agreed that Mr Chapman can replace gate – the only cost will be for materials. A thank you letter be sent to Mr Chapman to thank him for all the maintenance work he has carried out in the past.
  9. Recycling Site – clerk already contacted EDC and extra collections have been arranged. Clerk to suggest to Mr Edwards that, if this problem persists, he could call EDC direct.
  10. Football Pitch Maintenance – £200 cheque to be raised next month – Brough Football Club (within the budget). Cllr Allison will continue to mow pitch.
  11. To note Parish Council’s observations with regard to recent planning applications:
    EDC Planning Appn 15/0948 – 1 Christ Croft, Brough – variation of condition 2 15/0948 to update drawings to show two semi-detached properties – the council advised EDC that the homes are already half built so the revised plans seemed superfluous. Should these plans have been granted before the builders commenced work? EDC’s comments are awaited.
  12. Correspondence In
    12.1 Zurich Insurance – invitation to tender for annual insurance – details returned 2.5.16
    12.2 Cumbria Hwys – ongoing liaison with Dan Evans re new road markings in Church Brough and Brough
    12.3 Cllr Libby Bateman – re Appleby Horse Fair – UEF Meeting Tuesday 10th May
    12.4 EDC – Contacting Cumbria Police during Appleby Fair – on both notice boards.
  13. Finance
    13.1 Received statement of accounts to 1st May 2016 including receipted income
    13.2 Bank reconciliation as of 1st May 2016 by council representative – Cllr Jones
    13.3 Authorised payment of accounts - attached schedule
  14. Noted that the date of the next parish council meeting will be Monday 13th June at 7.00pm
    and will be held in The Reading Room, Main Street, Brough. There being no further business the meeting closed at 8.45pm
100016 Chofhs Youth Group - room hire £30.00  
100017 Streetmaster Ltd - HM Queen bench £866.40  
100018 calc - annual subscription, LCR and website uploads £207.50  
100019 cerberus - newsletter printing £200.00  
100020 J Edwards - street cleaning £118.82  
100021 Ailsa McKenzie - reimbursement for plants £27.50  
100022 Post Office Ltd - PAYE April £55.40  
100023 C Collis - salary + expenses April £248.17  
       
       
       
       
       
       
       
    £1753.79  

 

Minute 01 2016-2017

BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 11th April 2016 at 7pm
Venue: The Reading Room, Brough

Attendance:
Councillors: Cllr A McKenzie (Chair), Cllr P Jones (Vice Chair), Cllr G. Allison, Cllr A Bainbridge, Cllr Sarah Ellwood, Cllr Andrew Featherstone, Cllr Simon Robinson
Clerk: Christina Collis

Three members of the public were in attendance plus CCC Cllr Libby Bateman.

  1. Apologies for absence – EDC Cllr Malcolm Smith (other work commitments)
  2. Minutes of the meeting of the Parish Council held on 14th March 2016 – received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on this agenda – none
  4. CCC and EDC Councillors – Cllr Bateman advised of the LEDA report re Jobs & Growth. The CEO of the Local Enterprise Agency had visited KS recently. It is hoped that an Appleby Fair meeting will be held in Kirkby Stephen on 10th May.
  5. Proposed Transfer of Land at Musgrave Lane – following recent meetings all necessary information required by CCC has been obtained. This, together with a revised plan incorporating the revised site of the recycling centre, will be sent to CCC. EDC are to visit the site to confirm best location for recycling centre. Cllr Bainbridge is to complete necessary United Utility paperwork to obtain a quote for a metered water connection to the land as it was agreed this is necessary for all future letting of the land.
  6. Police & Crime Commissioner Elections 5th May 2016 – posters on both parish notice boards.
  7. Correspondence In:
    7.1 Ron Baldwin re MUGA donation
    7.2 EDC Planning Committee Meeting date – Thursday 21 April
    7.3 EDC Minutes of Tripartite Meeting of 15th March
    7.4 Tony Burns – information re footpath adjacent to The Inn at Brough and track alongside A66
    7.5 EDC Community Fund Annual Report 2014-15
    7.6 Cllr Libby Bateman re suggested date for Appleby Fair KS meeting – 10th May
    7.7 EDC - PCC Elections – 5th May
    7.8 CHwys – suggested parking plan for Church Brough Square
    7.9 Request for new wooden gate – Oak Tree Gardens
  8. Finance:
    8.1 Received statement of accounts to 31st March 2016 including receipted income
    8.2 Bank reconciliation as of 31st March 2016 – Cllr Jones
    8.3 Authorised payment of accounts - attached schedule
    8.4 To discuss and agree budget for 2016-17 - agreed
    8.5 To advise of previous half year VAT refund - £337.49
  9. To note date of next meetings:
    Annual Parish meeting - Monday 9th May 2016 at 7pm, followed by the
    Annual General Meeting - followed by the
    Monthly Parish Meeting - all to be held in The Reading Room, Main Street, Brough

There being no further business the meeting closed at 8.15pm

100001 J T Atkinson - bench maintenance £41.44  
100002 Simpson Towler - CAT valuation £254.40  
100003 Fat Hosting Ltd - Domain annual fee £36.00  
100004 C Collis - February salary and expenses £268.75  
100005 Post Office Ltd - February PAYE £54.80  
100006 J Edwards - street cleaning £178.29  
100007 Beacon Computers - laptop maintenance £59.20  
100008 Viking Stationery - ink cartridges + postage stamps £100.27  
100009 Smith of Derby - clock repair £180.00  
100010 Post Office Ltd – March PAYE £75.40  
100011 C Collis - March salary and expenses + newsletter production £328.17  
100012 G Ingham - bus shelter maintenance £354.86  
100013 J Pattinson - clock winding £30.76  
100014 Dawn Robertson - website maintenance £40.00  
100015 Askins & Litte Stonemasons - repair to clock £1068.00  
  Total cheques issued £3070.64  

 

Minute 10: 2015-2016


BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 14th March 2016 at 7pm.

Venue: The Reading Room, Brough
Attendance:
Councillors: Cllr P Jones (Vice Chair), Cllr G. Allison, Cllr A Bainbridge, Cllr Sarah Ellwood, Cllr Andrew Featherstone, Cllr Simon Robinson
Clerk: Christina Collis

Cllr Jones elected to the chair the meeting.

Two members of the public were in attendance plus CCC Cllr Libby Bateman and EDC Cllr Malcolm
Smith.
A query has raised re the water generation project for Swindale Beck – no reports have been received
by the parish council as yet.
Cllr Bateman advised that Tony Lyons has recently left the area – asked if special mention could be made
of his efforts with the First Responders and HeartStart programmes – a letter of thanks had already been
sent to Mr Lyons.

  1. Apologies for absence – Cllr McKenzie (holiday)
  2. Minutes of the meeting of the Parish Council held on 8th February 2016 – received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on this agenda – none
  4. CCC and EDC Councillors – reports/information relevant to parish council business/matters – Cllr Smith
    reported that the Footway Lighting Report is to go before Council – 14th April.
  5. Visit from Sgt Mike James, Cumbria Constabulary – general discussions including the policing of
    Appleby Fair
    – advised that policing of the fair would remain as last year but tweaked where necessary.
    The main challenge is the sheer number of travellers. PCSOs will remain in the KS area starting at 7am.
    Staggered starts for PCs. It was reported that the turn out onto the A685 is restricted due to the caravans
    parked on the verge - to be monitored. Early arrivals will be monitored. No verge controls from 0100 hrs
    – normal night patrol until 7am. Query whether another meeting is to be hosted by EDC in KS this year.
    Any problems call 101. Chair thanked Sgt James for visiting the meeting.
  6. Community Asset Transfer (CAT) – update and to confirm date of next meeting with Rhian Davies,
    Community Development Officer (Carlisle & Eden), CCC
    – Business Plan has been sent to CCC.
    A further meeting with Rhian Davies has been arranged for 21st March at 11am to discuss and compile
    projected income and expenditure for first two years of project.
  7. Car Park Entrance at the Primary School – concerns over damage to entrance and newly drained
    Area
    – due to continued damage to grassed area it was agreed to deter motorists from driving on the
    verges by cutting back the tree to the left of the access road and relocate the picnic benches to the
    outer area of the green. It was noted that the car park area has been greatly improved.
  8. Footway Lighting – update on footway lighting and outstanding works programme – clerk
    confirmed that an EDC light cannot be fixed to a third party building. Cllr Robinson declared interest, but
    confirmed he had no objections to light being reconnected to Village Stores and BPC pay a pre-determined, small, annual amount for power. Clerk to obtain quote for light fixture from EDC. Clerk to report two Coltsford Bridge lights need replacing, light on footpath between Church Brough Hammerhead and A66 westbound slip road not working and wired light near slip road east bound off A66 into Brough.
  9. Damage to Oak Tree Gardens gate – report on damage and necessary repairs – gate off its hinges
    and fire damaged. Cllr McKenzie to organise repair.
  10. The Pensions Regulator – update on new workplace pensions scheme – clerk explained that all
    information requested by regulator has been provided. Staging Date 1 April 2017.
  11. Royal British Legion – Women’s Section Brough – Cllr Jones – update on proposed change of
    Status
    – BPC expressed its regret that the Royal British Legion proposes that the ‘Women’s Section
    County Committees will cease to exist’. Agreed to confirm this sentiment in writing to RBL.
  12. Membership of Lake District and Yorkshire Dales National Park Authorities – to agree feedback
    on the consultation on new governance
    – resolved to agree with Cllrs Bateman’s suggestion of only
    one representative from Lancashire and two from Cumbria – clerk to advice Councillor and complete
    consultation.
  13. To note Parish Council’s observations with regard to recent planning applications:
    EDC Planning Appn 16/0088 – Mr J Pattinson, Castle Garage, New Road, Brough – store for
    agricultural equipment/lambing shed – no objections
    To note decisions of statutory authorities with regard to recent planning applications:
    EDC Planning Appn 15/0948 – Willan Trading – Mr J Willan – Proposed 2 new build detached
    bungalows – land at Christ Croft, Brough – GRANTED 2
  14. Correspondence In:
    14.1 Tom Woof, Carr House, NDO – for info only, no further comments made
    14.2 A McKenzie – email re DofE volunteer work
    14.3 Defence Infrastructure Org – email re firing at Warcop Range
    14.4 EDC – receipt of 2016/17 Scrutiny Work Programme Consultation comments
    14.5 CCC – Consultation on Planning Permission Helbeck Quarry extension
    14.6 Brough Pre Primary School – thank you for recycling credits
    14.7 KS Local Links – community magazines
    14.8 British Red Cross – re visit to Brough residents re recent flooding
    14.9 Clerks & Councils Direct magazine
    14.10 Tower Mint Ltd – info re commemorative coin Queen’s 90 Birthday
  15. Finance: Authorised payment of accounts - attached schedule
  16. To note date of next parish meeting – Monday 11th April in The Reading Room, Main Street,
    Brough at 7pm. There being no further business the meeting closed at 8.35pm
100001 J T Atkinson - bench maintenance £41.44  
100002 Simpson Towler - CAT valuation £254.40  
100003 Fat Hosting Ltd - Domain annual fee £36.00  
100004 C Collis - February salary and expenses £268.75  
100005 Post Office Ltd - February PAYE £54.80  
100006 J Edwards - street cleaning £178.29  
100007 Beacon Computers - laptop maintenance £59.20  
100008 Viking Stationery - ink cartridges + postage stamps £100.27  
       
  Total cheques issued £993.15  

Minute 09 2015-2016


BROUGH PARISH COUNCIL

Minutes of the Monthly Meeting
Monday 8th February 2016 at 7pm.

Venue: The Reading Room, Brough
Attendance:
Councillors: Cllr P Jones (Vice Chair), Cllr G. Allison, Cllr A Bainbridge, Cllr Sarah Ellwood
Clerk: Christina Collis

Cllr Jones elected to the chair the meeting.

Three members of the public were in attendance plus EDC Cllr Malcolm Smith.
It was reported that the door on the new Coronation Notice Board had become swollen and difficult to open due to the wet weather and that posters are difficult to pin onto the hard back board. Clerk to purchase cork and have it attached to the board.
Concerns were raised about the resubmission planning application 16/0013. To be discussed under Item 15.
Concerns were raised about potholes and lose bricks on road to the entrance of Croft Close – clerk to advise CHwys.
It was reported that the Village Clock is not in good working order – clerk to arrange for Smith of Derby to carry out repairs – key in Village Stores.

  1. Apologies for absence – CCC Cllr Libby Bateman, Cllrs Featherstone and Robinson (other work commitments), Cllr McKenzie (holiday)
  2. Minutes of the meeting of the Parish Council held on 14th December 2015 - received and agreed as a true and correct record of the last meeting of the Parish Council
  3. To receive declarations by elected and co-opted members of interests in respect of items on this agenda – Cllr Jones Item 15 Appn No 16/0013. Cllr Ellwood Item 14 Appn No 16/0076
  4. CCC and EDC Councillors – reports/information relevant to parish council business/matters – Cllr Smith reported that EDC are currently working on the 2016/17 budget which will be below a 2% increase.
  5. Community Asset Transfer (CAT) – update on application and confirmation of land valuation – due to personal circumstances, Rhian Davies has asked Cabinet, CCC for a postponement of the CAT meeting until April. Only a little extra information is needed to complete the Business Plan. Parish councillors and the clerk are to meet – Monday 15th February – to complete the document – to be sent to Rhian asap. The valuation for the CAT land had been received at a cost of £240.
  6. Report on EDC ‘Local Delivery of Services Pilot Scheme’ meeting held at Brough on 12 January 2015 and matters arising – Cllrs Ellwood/Jones/McKenzie attended the meeting with EDC representatives. EDC were pleasantly surprised at how pro-active BPC is. It was confirmed that the public toilets are secure for a further four years. After that time EDC would be supportive of BPC taking over the responsibility for the facilities. Retaining lights on third party properties is being looked into – perhaps charging a small annual fee for power. It was confirmed BPC could not take on its own waste collection as it does not have a permit. The new footway lighting report is to go before Council before the end of March. It was suggested that BPC take ownership of the Jubilee Gardens maintenance contract in the future. EDC to report following the conclusion of the Pilot Scheme.
  7. Cumbria Highways – update on proposed new road markings – Bridge Street, Church Brough Square and Church Brough hammerheads – all projects are in the pipeline – hammerhead double yellow lines and Bridge Street markings are on contractor’s work list. Church Brough square - second consultation imminent. Clerk to liaise with CHwys re requested herring bone parking layout and ‘Keep Clear’ signs at both ends of square.
  8. Footway Lighting – update following receipt of EDC's most recent list of approved footway lights – agreed to await EDC's latest report in March before conducting a further local footway lighting audit. Agreed to accept EDC's quote of £1018 for Light No 30 reinstated at Bayside. Clerk to request rusty pole be removed from outside Chip Shop. Agreed to request EDC to allow light at Village Stores be retained especially as Kevin Beatty, during his recent Leader’s surgery in Brough, agreed this area should be kept lit.
  9. Banking Facilties – update on transfer of banking facilities – clerk reported accounts have been opened at Kendal Branch. Cheque and Paying-in Books have been received. HSBC accounts will now be closed.
  10. EDC 2016/2017 Scrutiny Work Programme Consultation – discussions re feedback – 10 main items very important but retention of local transport should be added – clerk to feedback
  11. Updated Financial Regulations – agreed and accepted
  12. Community Garden and Car Park, Church Brough – re correspondence received from Primary School regarding planned activities/works – all works supported by council. Cllr Allison to look at two benches in that area as they may need removing.
  13. HM Queen’s 90th Birthday Celebrations/Clean Up for the Queen – suggestions and way forward – Memorial Hall Committee organising a Bring and Share meal 12 June – litter picking equipment requested from EDC - delivered to Village Stores - meet at recycling centre 5th March 10am. To be reported in The Way. Collection points at Recycling Centre and C/Brough bridge verge. Risk Assessment to be provided by clerk. Commemorative bench to be ordered – inscription ‘In celebration of Her Majesty the Queen’s 90th Birthday 2016.
  14. Coltsford Common – annual review of rental - agreed increase of 2% for 2016
  15. To note Parish Council’s observations with regard to recent planning applications:
    EDC Planning Appn 16/0013 – Mr and Mrs C & J Wren & Dent – outline for 1 dwelling (resubmission of 14/0416) Land to rear of Old Malt Shovel House, Main Street, Brough – OBJECTION – extra congestion on already busy Back Lane and concerns raised by several residents that a right of way to their properties has not been recognised. Concerned residents advised to contact EDC direct.
    EDC Planning Appn 16/0063 – Mr and Mrs K Exton – proposed single storey kitchen extension to side of property – Lilac Cottage, Church Brough – no adverse comments
    EDC Planning Appn 16/0076 – Mr and Mrs C L Rothery – proposed demolition of existing rear extension and erection of new rear extension – 3 Helbeck Road, Brough – no adverse comments
    To note decisions of statutory authorities with regard to recent planning applications:
    EDC Planning Appn 15/1003 – Mr D Clapham – West View Farm, Brough – proposed conversion of attached barn to form holiday cottage and utility room – GRANTED 16/12/15
  16. Correspondence In:
    16.1: NALC advice re HM Queen’s 90th birthday celebrations
    16.2: Letter from Clerk re remuneration
    16.3: EDC New Support Officer details and Quarterly Newsletter
    16.4: Home Office - reply to letter sent to Policing Minister re police funding
    16.5 Duncan Chapman re litter on layby at West View Farmhouse
  17. Bank Reconciliation as at 1st February 2016 – ratified by a Cllr Bainbridge
  18. Finance: 18.1 Received statement of accounts as at 1st February 2016 incl receipted income
    18.2 Authorised payment of accounts - attached schedule
  19. To note date of next parish meeting - Monday 14th March in The Reading Room, Main Street,
    Brough at 7pm.
200700 Post Office Ltd - PAYE £110.20  
200701 Eden Classic Vehicle Group - Annual donation £150.00  
200702 The Way Magazine - Annual donation £150.00  
200703 St Michael's Churchyard - Annual donation £125.00  
200704 C Collis - December 15/January16 salary and expenses £481.28  
       
       
       
       
  Total cheques issued £1,016.48  

 

News | Site Index | Contact Us| ©2011 Brough Parish Council Site Index | Contact Us| ©2016 Brough Parish Council